OFFICE AND ADMINISTRATION COORDINATOR CAPE TOWN 2022/02

AKHILE GROUP

OFFICE AND ADMINISTRATION COORDINATOR – CAPE TOWN   

ABOUT AKHILE

AKHILE is a Level 1 BBBEE Consulting Company that focusses on providing practical, innovative and  ustainable solutions to the public sector, with a special focus on municipalities.  Akhile Digital is an innovation and  software house and digital consultancy arm of the Akhile Group, specializing in technology enabled process optimisation, data driven decision making and innovation across our diverse client base.  A key specialisation for Akhile  relates to National, Provincial and Local Government across South Africa.  We have built a unique company driven by a mission to improve our society and create an environment enabled by data driven decision making focused on long term resilience and sustainability.

Our team is growing, and we are looking for an Administrator who will work alongside our managers and assist with office and project administration and business development.

The candidate will work hand in hand with the Akhile Directors and team at its Century City Offices in Cape Town.

PURPOSE AND OBJECTIVE OF THE POSITION

A mature, organised and energetic candidate is required for this position, as the successful applicant will have to be proactive, take initiative and make quick decisions.

Experienced in successful delivery of tasks and is a self-starter with the confidence to succeed. Overall, a person with high levels of accountability, drive and determination. They should have excellent communication skills and the ability to work both independently and in a team.

MANDATORY REQUIREMENTS

• 3 Year Diploma or Degree in Office / Business Administration/ Project Management
• 3 – 5 Years Office Administration and/or Project Administration experience; and
• Drivers license and own transport.

SKILLS AND COMPENTENY REQUIREMENTS

• Attention to detail;
• Ability to maintain confidentiality at all times;
• Ability to work under pressure and meet tight deadlines;
• Ability to prioritise deliverables and manage and co-ordinate tasks and resources to abide by deadlines;
• Excellent command of the English language (verbal and written);
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint and Outlook);
• Experience with Microsoft Sharepoint, OneDrive and Teams, and any other online document management system would be advantageous;
• Ability to proactively identify bottlenecks or delays and communicate these upfront together with the resolutions;
• Willingness and ability to learn;
• Experience with Microsoft Partner Centre and Microsoft Market Place is advantageous;
• Understanding of the MFMA and PFMA tender process is advantageous;
• Background Knowledge of IT industry and being comfortable with technology is advantageous; and
• Background knowledge of marketing and communication is advantageous.

SUMMARY OF KEY ROLES AND RESPONSIBILITIES

• Manage administration for the Century City, Cape Town Offices;
• Support Administration team in Centurion;
• Maintenance and upkeep of electronic file structure, as directed, liaise with IT specialists to resolve problems;
• Assistance with preparation of reports and presentations;
• Support the management of various project delivery and budgets;
• Responsible for Stakeholder management and client liaison with key partners and across various projects;
• Maintain and upkeep of office keys and access tags, organise repairs and upgrades, as required;
• Oversee tender processes and compliance issues – check register, as required and advise management accordingly;
• Assist in the preparation of tender documents and the co-ordination of the preparation and delivery of the tender documents. Record the information electronically, check for compliance, completeness and quality of tender;
• Assist with all enquiries relating to tenders, both internal and external;
• Update and maintain company asset register regarding Assets in the Century City Office;
• Supervise and oversee, Receptionist, Administrative Assistant, Office Cleaner, General Worker and Interns;
• Assist with Resourcing Projects, updating of CVs, attend meetings, manage database of CVs and Skills, keep records of resources placed;
• Manage and assist with marketing and communications, including marketing material, social media updates, oversee content creation etc. and
• Any other administrative tasks.

OTHER DUTIES

• Need to know key personnel (both external and internal) and need to understand the organisation’s vision, values, aims and objectives; and
• Assisting with other ad-hoc and/or personal tasks from time-to-time.

REMUNERATION

Market related.

CLOSING DATE AND CONTACT DETAILS

Email applications to: by Tuesday, 08 February 2022