Messenger/Driver/Maintenance Assistant

SUMMARY:
To collect and deliver mail, documents, and parcels into and out of the Company  and perform the associated administrative support activities. To perform general maintenance and repair of the building and equipment.

POSITION INFO:
Key performance area  
Output/action
Collect and deliver mail, documents, and parcels timeously

• Decide with staff members to collect and deliver mail, documents, and parcels
• Maintain a registry of deliveries and signatures from the persons receiving items so that a log is kept (Maintain accurate and up to date schedule trip sheets, i.e., Logs official trips, daily mileage, gas consumption)
• Perform daily trip and post trip vehicle inspection to ensure that the vehicle is always in the best condition
• Facilitate spot checks to ensure that meter readings of vehicles concur with trip authorization forms
• Handle routine and ad-hoc administrative tasks relevant to the execution of the function, i.e., collect office consumables
• Sort and distribute incoming and outgoing mail (including newspapers)
• Deliver and collect Board documents
• Report incident and accidents timeously and compile vehicle condition report and other records required by management
• Coordinate and liaise with Asset Management to ensure that minor/ major vehicle maintenance is carried out

Perform administrative support duties as required       

• Co-ordinate courier, moving trucks so that processes run effectively
• Provide a transport service to staff or visitors attending to company business
• Maintain a comprehensive logbook of all travel conducted in relation to company business
• Perform additional duties on an ad-hoc basis as requested by the business unit staff.
• General maintenance of company vehicle/s
• Vehicle/s license renewal (disc)
• Vehicle/s services and maintenance
• Vehicle/s cleanliness (car wash duties)
• General vehicle/s administration
• Performing general maintenance and repairs of the building and equipment
• Assist in all building repairs
• Comply with all safety and health regulations
• Maintain adequate maintenance stock level in the storeroom i.e., light bulbs, glue, screws etc.
• Empty the paper recycling
• Perform minor furniture repairs
• Move furniture from office to office
• Check blown light bulbs, and replace
• Oil all door locks and hinges
• Paint rooms and corridors
• Drilling and fitting shelves, soap dispensers, etc. to walls
• Removing heavy items from the building to bins/skips for disposal
• Clean light fittings that are enclosed
• Work with and maintain relationships with contracted vendors
• Water coolers maintenance i.e., bottle change and water cooler dispenser functionality

Qualification:

• Grade 12 or equivalent qualification
• Valid Code C1 driver’s license
• Public Drivers Permit (PDP)

Experience:

• 3 - 4 years messenger driver experience
• Handyman and maintenance experience
• Basic Computer literacy especially MS Excel and MS Word

Other requirements:

• Willingness to travel
• May be required to work outside of normal work hours

Knowledge:

• Company Office procedures
• Postal and delivery system
• Local area knowledge, ability to read maps
• Ability to use navigation technology (GPS)
• Computer literacy that includes a good working knowledge of Microsoft Office especially MS Excel and MS Word
• Knowledge of HVAC, plumbing, electrical, carpentry, and mechanical systems (including relevant equipment and tools) is advantageous

Skills and behaviour:
Skills:

• Excellent communication skills
• Advance driving skills
• Reliability and dependability
• Confidentiality
• Ability to work under pressure and long hours
• Effective interpersonal relations: Ability to liaise with Board members, company staff and members of the public
• Effective organizational skills.
• Ability to work in a team as well as independently
• Ability to take responsibility
• Ability to stand or walk for extended periods of time; ability to bend, kneel, stoop, and lift or move heavy equipment
• Electrical, or plumbing skills and experience will be advantageous

Behaviour:

• Integrity
• Openness
• Inter-dependence
• Caring
• Client focus
• Adaptability and stress tolerance
• Company focusses
• Communication
• Organisational Awareness
• Problem solving and Judgment
• Teamwork
• Innovation
• Impact and Influence
• Maturity and self-management
• Fairness
• Professional work ethic
• Networking
• Assertiveness

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

---