Maintenance Clerk

Responsibilities

• To manage/admin maintenance function:
• Ensure that all maintenance received gets reported to a contractor and get a relevant time of action
• Ensure that all quotes are forwarded to the responsible and /or competent persons for approval
• Ensure that a job is completed, or order parts that might be needed for the job to be completed
• Effectively decide what maintenance is critical and what can be managed to get the contractor to the more critical situation first
• Ensure that all maintenance reports gets completed within a reasonable time
• Analyze the type of maintenance and try and do a quick troubleshoot first
• Ensure that the right information is given through; for example, confirm that the power is out instead of a faulty power switch on a piece of equipment that might not be working
• Give the store feedback throughout the whole maintenance process
• Ensure that all maintenance gets resolved quickly and effectively:
• Report maintenance immediately and efficiently
• Ensure that maintenance is completed in good order
• To listen to managers and asses if maintenance is completed or not, to avoid comebacks (return jobs)
• Obtain invoices and ensure correct calculations and pricing as per quotes
• Obtain invoices from all contractors on time and efficiently
• Ensure that all the invoices are received
• Note outstanding invoices
• Ensure that the job card is signed with a time in and time out
• Ensure that the labor is correct on the invoice
• Ensure that the parts used on the invoice correspond with those booked out for the specific store to the specific contractor
• List all invoices for the HOD sign off
• List all invoices in an Excel spread-sheet to keep track of budgets and ensure that a store doesn''t exceed the budget exponentially
• Ensure that all contractors are aware if an invoice is not signed off for whatever reason possible
• To manage and control Head Office Warehouse Parts/Spares stockroom:
• Receive parts/spares from suppliers and book into stores
• Issue parts to contractors when required
• Month-end stock count to ensure all stock received and issued during the month balances

Requirements

• Diploma in Finance or Warehousing
• 3 years of Pastel experience
• 3 years of Warehouse experience in a Maintenance/Spare parts environment
• 3 years’ experience in comparing invoices to actual maintenance work quoted and performed
• Solid knowledge of store operations in terms of critical equipment and critical breakdowns
• Solid understanding of the equipment used in stores to effectively solve the problem quickly
• Solid knowledge of Development & Maintenance concepts, processes, and procedures
• Basic knowledge to know what work with reference to maintenance will cost
• Solid understanding of critical and non-critical maintenance to prioritize critical maintenance
• Solid understanding of where the department wants to be and what we want to achieve
• Own car and valid driver''s license - must travel to branches daily - Pta and JHB