SUMMARY:
Finance department assist an entity within the group with the processing of transactions, results, capturing of budgets, facilitation of internal & external audits, as well as ensuring compliance with local tax legislation. The primary purpose the Lodge Finance Administrator is to manage the financial/administration office for the lodges in line with the Standards of Excellence and SOP – reporting to Lodge General Manager.
Preparation of month end work sheets and key operating expense metrics on a monthly basis.
Checking of all supplier invoices with attention to detail and consistency.
Review of final General Ledger and report any inaccuracies to Financial Controller.
Budgeting and cash flow forecasting including Budget Vs actual analysis.
Assist with external and internal auditors and other administrative enquiries.
Fraud Risk Management.
Supervise the preparation of daily, monthly, quarterly, and annual financial performance reports including expense analysis.
Investigate any variances and implement controls to mitigate these.
Summarise weekly expenditure and hold finance meetings with the HOD team and General Manager to discuss expenditure
Work with actual vs budgetary YTD figures, check the general ledger and provide head office with explanations regarding monthly variances and provide accurate forecast expenditures
Create and maintain relationships with business stakeholders such as suppliers, agents, government institutions etc.
Co-ordinate CAPEX expenditure and check that all CAPEX request and Owners Discretionary Forms are filled in correctly and received at HO
Manage the petty cash and forex float on a weekly basis, make sure that all receipts are collected and processed, booked to the correct discretionary expense line
Check that all revenue is recorded and collected from the relevant parties: i.e.: guests, staff and travel agents
Completion of revenue & occupancy spreadsheet
Month End GP’s, gratuities, co-ordinate HOD month end reports for Head Office and arrange monthly management meetings
Ad hoc tasks as assigned by Management.
Active participation in and effective communication and support of conservation message and purpose.
All roles may be required to perform other tasks as reasonably requested from time to time and as required by the business and/or operation. Fosters a culture of collaboration, and with this support of the multi-skilling of staff.
POSITION INFO:
Skills & Experience
Financial or Hospitality Qualification
4 -5 Years of experience in a similar role
No history of a criminal record.
A good understanding of general accounting principles.
Project Management skills would be advantageous
High degree of computer literacy - enabling a working knowledge of Property Management systems.
Accurate work ethic with strong attention to detail.
Ability to work under pressure and meet deadlines.
Experience with procurement systems.
Implementation experience. Prior implementation of financial management and procurement systems.
Analytical and strategic thinking skills. Interpret data, identify trends and make informed recommendations.
Strong communication skills (written & verbal) in English.
Proficient in Corporate income tax, VAT and PAYE regulations, submissions, and calculations.
Strong leadership and people management skills with a proven track record.
Knowledge of inventory management beneficial
Sound knowledge of Finance processes and procedures
Strong interpersonal skills (demonstrating a high degree of emotional intelligence).
Passion for the industry and conservation.
Citizenship or valid work permit.
