Legal: committee Secretary

SUMMARY:
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POSITION INFO:

Key Job Function

• Compliance with specific administrative regulations prescribed by the client’s service Act, applicable legislation such as the Public Finance Management Act. as well as authoritative documents dealing with corporate governance, such as the King reports
• Maintaining good record of the statutory books viz register of board members of the client, minute books, attendance registers at the various meetings and complying with all other administrative regulations in terms of the Companies Act a good governance
• Scrutinizing all transfer forms of power of attorney, etc
• Developing, Establishing and maintaining an effective information-reporting process / system to meet the timelines as prescribed by the by the various board, executive committees, Department of Health etc
• Managing Resources efficiently, Ensuring compliance with legislation, company policies and practice
• Supporting all transformation issues
• Sourcing and providing relevant accurate information to the board members and other key functionaries for decision making purposes
• Promoting the most accurate and favorable image of the clients, both internally and eternally
• Ensuring those minutes of assigned meetings for example the Executive Committee/Board meeting (including Board Committees) are compiled and signed-off withing the prescribed time-frames

Minimum Requirements

• National Diploma (NQF level 6) in Legal, Finance and or Public administration
• B Degree in Law or Bcom (Desirable)
• Membership of institute of Chartered Secretaries and Administrators (ICSA) would be an added advantage
• Minimum 2 years experience as a committee secretary
• Extensive knowledge of the companies Act (1973) as amended, PFMA, Tax Act and other applicable
• Extensive Knowledge of company policies, practices and procedures
• Cross-Functional Knowledge in all facets of the client
• Archiving knowledge and experience
• Interpersonal skills
• Leadership and Team player
• Exceptional analytical, numerical and communication skills both verbal and in writing
• Ability to make decisions
• Task centeredness 
• Administrative, and planning knowledge