Legal Secretary/Para-Legal Assistant, Greenside (JHB North), R18k p.m.

SUMMARY:
Legal Secretary/Para-Legal Assistant, Greenside (Johannesburg North), R18k p.m. Gross

POSITION INFO:

Legal Secretary/Para-Legal Assistant, Greenside (Johannesburg North), R18k p.m. Gross

• Digital typing of letters, emails, memoranda, file notes, contracts,  pleadings, notices, reports, charts, time records, invoices, bills of costs including descriptions of professional services and the like, managing directors flat rental portfolio including drafting and sending out monthly rental invoices

• Filing of correspondence, keeping the files neat on a continuous basis.
• Liaise with accounts department on opening of new files and closing of concluded files including to ensure that no debit balances exist on dead filing
• Creating and maintaining a register of dead files, packing files together with ledger cards and time slips into boxes for dead filing
• Liaising with the accounts department on all financial aspects relating to the practice including forwarding to accounts department fee invoices and disbursement invoices for entry on the accounting system
• Draft attorney client bills of costs on matters on a continuous basis by ensuring that the time records and that of any of the assistants, are entered into the bills on a daily basis so that fee invoices can be dispatched to clients
• Follow up on invoices outstanding for more than 30 days by telephone and written reminders
• Keeping record of the billable hours recorded on a weekly basis and presenting these records
• Repairing draft instructions to counsel and copying, sorting and arranging papers for inclusion in counsel’s brief, typing draft pleadings, notices and discovery affidavits, arranging appointments for  plaintiffs or defendants to attend medico-legal or other examinations in personal injury matters and prepare draft instructions to medical practitioners or other experts in this regard
• Manage an electronic file diary system
• Make photocopies of documents and scan documents when required
• Transcribe all recorded telephone calls and recorded consultations, keep a record of telephone calls made and received, copies, scans and travelling expenses, per matter, for invoicing purposes, record the monthly number of copies, faxes and scans  made on the photocopier and forward this data to the photocopier maintenance company for billing purposes
• Ensure that the pool vehicle is maintained, mileage logged per matter for business travelling and billed to the client
• Order stationery and assist with personal administrative matters

 

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