SUMMARY:
We are seeking a highly organized and detail-oriented Legal Secretary / Executive Assistant to provide comprehensive administrative and legal support to our executive and legal teams. The ideal candidate will possess exceptional knowledge of legal procedures and terminology, with a strong ability to interpret, draft, and manage legal documents—particularly contracts and lease agreements.
POSITION INFO:
JOB DESCRIPTION:
Job Title: Legal Secretary/Executive Assistant
Employment Type: Permanent
Work Location: Johannesburg/Capetown
DUTIES AND RESPONSIBILITIES:
- Draft, format, and review legal documents including contracts, lease agreements, NDAs, service level agreements, and correspondence.
- Interpret and summarize legal documentation and provide clear, concise support to management.
- Manage executive schedules, coordinate meetings, and handle confidential information with discretion.
- Prepare briefing materials, reports, and presentations as required by senior management.
- Liaise with internal departments, clients, attorneys, and external stakeholders to facilitate the flow of legal documentation and administrative tasks.
- Maintain a well-organized filing system for legal and corporate documentation, ensuring compliance with company policies.
- Track deadlines and renewal dates for leases, contracts, and legal obligations.
- Provide administrative support such as travel arrangements, expense reporting, and document management for senior executives.
- Assist with compliance and regulatory filings when necessary.
REQUIRED SKILLS:- Proven experience as a Legal Secretary, Executive Assistant, or similar role within a legal or corporate environment.
- Strong knowledge of legal terminology, legal documents, and legal procedures.
- Demonstrated ability to interpret and draft legal agreements, especially commercial contracts and lease agreements.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality in handling sensitive matters.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with legal management software is advantageous.
- Ability to work independently and under pressure in a fast-paced environment.
EXPERIENCE AND QUALIFICATIONS:- LLB Preferred.
- Minimum of 5 years' experience in a legal secretarial or executive assistant role.
- Experience in corporate law, real estate law, or contract law is highly desirable.
PACKAGE & REMUNERATION:- Compensation will be determined based on qualifications, applicable experience, and previous earnings.
