Legal Assistant

Location: Portelizabeth, South Africa
Salary: Neg
Recruiter: Alpha Labour Solutions
Job Ref: PE000175/LV
Summary: A Legal Assistant is required to fulfill a supportive role to the Group Legal and Compliance Officer & Directors by attending to administrative and filing tasks and assisting with the completion, vetting and finalisation of Trade Account Applications and managing the CGIC processes.



Job Description

Minimum Qualifications and Experience:
- Matric
- 2 Years relevant experience
- Relevant qualification/diploma advantageous
- a legal qualification/CGIC experience will be advantageous
- Proficient in the use of MS Office Suit, Syspro, Pastel, Cregalink for CGIC

Inherent Job Requirements:
- Strong, Accurate Typing Skills / Ability
- Excellent command of the English language — Speak, read, and write.

Main Duties/Key Results Areas:
- Assist with the smooth operation and communication of administrative processes
- Assist with placing letters on company letterheads
- Write and distribute email, correspondence memos, letters, faxes, forms and documents
- Assist in the preparation of regularly scheduled reports
- Assist with the updating of paperwork/spreadsheets
- Assist with the receipt, delivery and accessibility of legal documents.
- Safekeeping of official records and legal documents
- Assist with scanning and filing of paperwork
- Completion of Trade Account Applications and liaising with customers to obtain the necessary information and supporting documents
- Collating and vetting documents received from customers
- Attend to daily follow-ups on outstanding requirements and documentation
- Assist with logging of credit applications on CGIC and apply for credit limits as well as follow-up and liaising with CGIC in this regard
- Assist with submission of CGIC claims
- Assist with collating claim documents for handover to attorneys and following up on progress made.
- Assist with creating customer accounts, maintaining, and entering information on Syspro/Pastel
- Assist with maintaining of all accounts on CGIC/Cregalink with regards to change in limits, terms, and any changes in legal entities
- Assisting with queries regarding accounts on Syspro, Pastel, CGIC cover and trade account applications
- Completion and collation of Supplier Credit Applications
- Performing general office duties and errands
- Perform general administrative tasks to ensure Legal Services function effectively


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