Junior to Intermediate Document Controller – Mining

SUMMARY:
Junior to Intermediate Document Controller – Mining
One of our clients in the mining industry is seeking a Junior to Intermediate Document Controller to provide document control, project administration, reporting and coordination support to the project team. The position is based at the client’s offices in Bryanston, Johannesburg, and will report directly to the Senior Document Controller.
This is a full-time office-based position suited to a highly organised, detail-oriented individual with strong document control skills and an interest in developing their career within a mining and project environment. The successful candidate will be responsible for maintaining accurate project documentation, document registers, version control, document distribution, reporting and general project coordination support.

POSITION INFO:
Minimum Requirements:

• Relevant qualification in Document Control, Project Administration, Business Administration, Office Administration, Project Management or a related field.
• Approximately 2–5 years' experience in Document Control, Project Administration or a similar project support role.
• Previous experience within the mining, engineering, construction, EPCM or project environment.
• Practical experience in document control and document management.
• Strong understanding of document registers, version control, document distribution and filing procedures.
• Experience managing technical and project documentation.
• Strong Microsoft Office skills, particularly Excel and Word.
• Experience with document management systems or project management systems will be advantageous.
• Must be willing and able to work full-time from the client's offices in Bryanston, Johannesburg.

• Maintain and manage project document control systems and processes.
• Maintain accurate document registers and databases.
• Receive, register, distribute and track project documentation.
• Ensure documents are correctly named, numbered, filed and version-controlled.
• Manage document revisions and ensure the latest approved versions are available to relevant stakeholders.
• Maintain electronic and hard-copy filing systems.
• Track document submissions, reviews, approvals and outstanding documentation.
• Distribute controlled documents to internal and external stakeholders.
• Ensure obsolete or superseded documents are appropriately archived.
• Assist with maintaining document control procedures in accordance with company and project requirements.
• Ensure project documentation is accurate, complete and readily accessible.
• Assist with document audits and information retrieval when required.

• Provide administrative support to the project team as required.
• Assist with maintaining project registers, trackers and schedules.
• Maintain registers for correspondence, submissions, approvals, actions and deliverables.
• Assist with preparing and distributing project meeting documentation.
• Take and distribute meeting minutes where required.
• Maintain action registers and follow up on outstanding actions.
• Assist with general project correspondence and document-related queries.
• Support the Senior Document Controller with project administration requirements.

• Assist with the preparation of weekly and monthly project reports.
• Compile and maintain information required for project reporting.
• Update project trackers and spreadsheets.
• Prepare document control status reports.
• Track outstanding submissions, approvals and deliverables.
• Provide accurate document control information to the project team and management.
• Assist with preparing presentations and management reports where required.

• Receive and manage documentation from contractors, consultants, suppliers and other project stakeholders.
• Ensure contractor and supplier documentation is submitted in the required format.
• Track outstanding documentation and follow up with relevant parties.
• Assist with document distribution to contractors and consultants.
• Maintain accurate records of project correspondence and submissions.
• Liaise professionally with internal and external stakeholders regarding documentation requirements.

• Assist with the administration of procurement-related documentation.
• Maintain records of purchase requisitions, purchase orders and supporting documentation.
• Assist with tracking procurement documentation and outstanding submissions.
• Maintain project records relating to contractors, suppliers and consultants.
• Assist the project team with general administrative and coordination requirements.

• Ensure project documentation complies with company and project requirements.
• Maintain accurate records for audit and management purposes.
• Ensure confidential and commercially sensitive information is appropriately managed.
• Assist with document archiving and project close-out activities.
• Maintain a structured and professional document management environment.