SUMMARY:

Job Description

Junior Personal Assistant and Project Manager

About the Role

POSITION INFO:

Key Responsibilities

• Schedule meetings, manage calendars and send meeting reminders.
• Prepare meeting minutes and follow up on outstanding action items.
• Arrange flights, accommodation, travel itineraries, car rentals and transport.
• Assist directors with personal and business administration, including ad hoc requests, food and gift arrangements.

• Assist with creating project plans, timelines and action lists.
• Track project progress, deadlines and outstanding tasks.
• Follow up with team members to ensure assigned tasks are completed.
• Assist with project-related activities to ensure deadlines are met.

• Assist with onboarding payment service providers and other third-party providers, including technology and platform providers.
• Assist with CIPC amendments and submissions, including director changes, address changes and beneficial ownership submissions.
• Assist with company banking administration, resolving banking queries and coordinating the opening and closure of company and trust accounts.
• Arrange bank cards and maintain accurate records.
• Coordinate company and personal merchandise orders.
• Assist with organising company events, networking events and expos.
• Assist with preparing and administering legal documents where required.

Minimum Requirements

• A relevant qualification in business administration, project management or a related field would be advantageous.
• 1–2 years’ experience in a financial services environment.
• Previous experience in administration, personal assistance, project coordination or a similar role would be advantageous.
• Good organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• Strong attention to detail and the ability to manage multiple tasks.
• Willingness to learn, take direction and develop new skills.

Key Skills and Attributes

• Proactive, dependable and eager to learn.
• Strong organisational and follow-up skills.
• Professional and able to handle confidential information.
• Comfortable communicating with internal teams and external service providers.
• Able to prioritise tasks and meet deadlines.
• Takes accountability and demonstrates initiative.

How to Apply