The Shipping department currently has a vacancy for an attentive to detail, dedicated, organized individual to join their team. This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.
Duties & responsibilities will include, but are not limited to the following:
- Creating shipping instructions
- Communicating with our partners about their shipment status
- Assist in checking freight documentation (Bills of Lading, Certificate of Origins, etc.)
- Prepare Certificate of origin
- Processing administrative tasks, so all our departments are up-to-date of your latest shipments
- Assisting with getting shipping files in order to be shipped
- Booking of hauliers for the containers
- Booking and following up with shipping lines & depots for container releases
- Book containers with the nominated shipping lines
- Interacting with shipping lines regarding any booking queries
- Track shipment progress from start to end
- Identify potential issues and inform relevant parties promptly
- Liaise with clearing agents and generate relevant documentation
- Adhoc - Check all clearing agent’s invoices
- Ensuring all required and necessary paperwork are timelessly received and processed onto the system
- Ensuring all shipping relevant supporting documents are in order
- Scanning orders into computer and tracking shipments across multiple channels
- Forecasting to secure shipping opportunities
- Research & communicate shipping opportunities
- Assist finance with invoice verification if and when required
- Investigating and planning the most appropriate route for a shipment/s
- Obtaining, checking and preparing documentation to meet customs and insurance requirements
- Utilising e-commerce, internet technology and satellite systems to enable real-time tracking of goods
- Executing the shipment from order indent to vessel departure including tracking updates
- Prepare and maintain excel spreadsheets
- Follow up with relevant role players, Scanning & Filing
- Maintaining communication through all phases of the shipping process
- Any and all duties and responsibilities based on operational needs
Qualifying Experience:
- Matric
- Relevant tertiary qualification
- At least 3-5 years’ experience in a similar position
- Computer literate (MS Office)
Qualifying Attributes
- Excellent planning, organizational, analytical and decision-making skills
- Ability to work under pressure
- Ability to multi-task and manage demanding workload in a pressurized environment
- Excellent problem solving skills coupled with the ability to think on your feet
- Ability to work independently as well as in a team
- Attention to detail and accuracy
- Hard-working and self-motivated
- Time management and organizational skills
- Highly motivated and committed
- Excellent standards in execution
- Innovative, analytical and detail orientated
- Able to manage time and resources
- Deadline driven
Job title: Junior Forwarding Administrator
Reporting to: Shipping Manager
Job type: Permanent position
Standard hours
08h00–17h00: Monday – Thursday
08h00–16h00: Friday
Will be required to work overtime as per operational requirements and on standby every alternate weekend to coordinate shipments (cartage, placements, stacking and make bookings)
Salary
We offer a highly competitive package depending on the extent of the applicant’s qualifications and experience.
Applications:
Applicants are invited to email a detailed CV and a motivational letter, outlining relevant experience, to Noleen Bester at by no later than Friday 11 November 2022.We regret that it is not possible to contact all unsuccessful applicants. Applicants who have not been contacted within fourteen days from the date of their submission should consider their application unsuccessful.
