Junior Company Secretary

SUMMARY:
Provide professional support to the Company Secretary in fulfillment of duties of ensuring the committees meet all legislative and corporate governance requirements

POSITION INFO:

The main purpose is to provide professional support to the Company Secretary in fulfillment of the duties and responsibilities of ensuring the company and its sub- committees meet all legislative and corporate governance requirements and maintains its relevant legislative and regulatory knowledge levels.

Key stakeholders of the Company Secretary office are:

CEO

Council and subcommittees

Executive and senior  management

Staff

Service Providers

KPAs:

Corporate Governance Advisory:

Provide professional support to the company secretary to facilitate the conclusion of the shareholder compact.

Assist with research and maintenance of knowledge and expertise in related company and governance legislation.

Assist with the coordination of the Council performance evaluation process

Acquisition of Declaration of Interest from staff and Council members on an annual basis

Managing the policy review process and maintaining the policy review register

Collating ifnormation in response to Internal Audit requests

Council and Sub- committee Administration and Support:

Provide support to the Company Secretary for:

Collation of Council and Sub- committee packs

Drafting of mooting Agendas

Recording and drafting of minutes 

Preparing annual meeting schedule

Provide support to the Company Secretary so that Council and Sub- committee''s decisions and actions are documented, communicated and tracked in the approved method and within the agreed time

Ensure that the Council and Sub- committee documents are stored and managed according to the required standards

Ensuring that meetings are recorded and accurate and reliable minutes are drafted and circulated as per relevant guidelines

Management of all calendar invitations for all Council and Committee meetings

General Governance and Company Sectretarial Support:

Provide professional support to formal structures and meetings of the organisation

Qualifications:

Matric

CSSA qualification from the Chartered Institute of Secretaries (now the CGISA)

LLB/ BAdmin/ BComm will be advantageous

1- 3 years of experience in a Junior Company Secretary role

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