Junior Buyer

Our client in the furniture manufacturing environment is looking for a Junior Buyer with specific knowledge of fabric and leather products.

Requirements:

• Grade 12 Certificate with a relevant tertiary education /diploma in purchasing with at least 5 years experience.
• Computer literate.
• SYSPRO experience is a must.
• Have a sense of urgency, a problem solver with an analytical mindset manufacturing environment.
• Must have negotiating skills.
• Must have experience in a manufacturing environment.
• Stock control and stock management is essential
• Knowledge of fabric and leather properties and added advantage

Purpose of the Role:

• Ensure that there is sufficient leather in stores to meet the production requirements. This is done by analyzing the production plan and ordering against the minimum stock report (for independents) and leather requirement schedule(for groups) prepared by the HOD
• The minimum stock report must be refreshed and scrutinized on a daily basis to ensure that sufficient stock is available and orders placed where necessary
• The minimum stock report is revised every quarter to accommodate the increase/decrease in raw material usage
• Under limited direction, perform difficult and complex technical duties related to the purchasing of leather
• Resolve problems and issues arising from buying ie leather with quality deviations must be taken up with the suppliers
• Only reliable/preferred suppliers are used and orders are placed against contract pricing
• Obtain alternative raw material suppliers without compromising quality and keeping in mind costs where necessary.
• Daily stock counts on ALL leather stocked in the leather stores (FALEA)
• Ensure that kardex reports are being maintained by the stock controller
• Ensures that job cards are received as per the production plan. Calculate the leather requirements per job and hand to SC for issuing
• Ensure that leather from the same supplier is used for the FULL run of the production and not just as per the job card
• Scrutinise job cards AFTER they are returned by the leather cutting ensuring that each job card has a leather control sheet attached.
• Complete issues on the leather control spreadsheet on the G drive under planning to determine the number of square meters of leather to be issued per job
• Post issues on SYSPRO
• Complete the leather yield analysis schedule on the G drive in the procurement folder
• Be actively involved in the monthly stock takes preset by the HOD in FALEA
• Investigate variances, and submit a full report with explanations and preventative/corrective action where necessary
• Suppliers Performance Evaluation on ALL leather suppliers
• Ensure that all deliveries are scheduled on the delivery schedule book. Orders followed up (as per process)and alternate arrangements made in the event that a supplier fails to deliver (must be done with approval from HOD)
• Ensures that shipment samples per order are requested from the suppliers, received, and approved by QC BEFORE shipment/delivery is actioned
• Ensures that each new delivery is quality checked and stored on horses within 48hours of receipt.
• Ensures that SC issues leather applying the FIFO method.
• Ensures that ALL paperwork relating to deliveries of leather is entered into the document handover register and handed to grv clerks for grv'íng
• Checks the SYSPRO stock figures after every delivery to ensure that all grv's are timeously done
• Action NCR’s ensuring that they are completed within the 2-week deadline
• Build and maintain relationships with key parties, i.e. suppliers, peers, interdepartmental staff, and management.
• Mentor, coach, train, and empower staff working with and under you.
• Maintain supplier price fluctuations by completing the price increase record which must be discussed with the hod at every price change.
• Maintain outstanding orders on the system
• Submit on a weekly basis the following reports to the HOD for warehouse - FALEA
  • Leather Yield analysis
  • Leather reject register
  • Leather claims register
• Submit on a monthly basis the following reports to the HOD for warehouse - FALEA
  • Outstanding PO
  • Purchase history
  • Leather issue/usage/receipt per month
  • Obsolete/slow-moving stocks in FALEA
  • NCR summary report
• Carry out any other reasonable requests in line with the position and/or knowledge and experience requested by your superior