Our client operating within the retail industry is looking for a Junior Accounts Payable Administrator.

Job Purpose

Responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Key Responsibilities

• Manage the shared accounts payable mailbox 
• Upload invoice for authorization/approval through a workflow process
• Track approval process to ensure efficiency through the workflow process in line with the authorization matrix  
• Process 3^rd party account payable invoices, accurately in line with our Budget and guidance from Budget owners
• Prepare and administrate regular payment runs including urgent adhoc payments. (SAP and HSBC).
• Prepare monthly vendor age analysis.
• Reconcile the 3^rd party vendors’ age analysis to 3^rd party vendor statements.
• Verify discrepancies on vendor reconciliations and resolve reconciling items.
• Generate reports detailing accounts payable status and communicate to the business.
• Provide supporting documentation for auditing purposes.
• Prepare all new vendor SAP take-on forms with appropriate authorization sign-off.
• Prepare vendor master data on SAP and e-file vendor application forms.
• Perform vendor master data verification against vendor application forms.
• Assist the finance team in ad-hoc tasks that may arise.
• Payment remittances to vendors & internal  o Generate GL account SAP downloads & analysis 

Personal Characteristics

• Excellent interpersonal and communication skills 
• Proactive attitude;
• Willingness to learn;
• Methodical and structured approach to tasks;
• Able to set priorities and clear targets; and
• Able to grow with the level of responsibilities and with the size and structure of the business

Required Skills and Competencities 

• Minimum of 1 year accounts payable or general accounting experience
• Proficiency in English and in MS Office
• Grade 12 / Standard 10
• Diploma / Certificate / Course in Accounts Payable or Finance advantageous
• Previous experience gained within International FMCG environment advantageous
• Strong MS (Outlook, Excel, Word) skills
• SAP experience considered to be a distinctive advantage
• An understanding of basic double entry accountancy is advantageous