Invoicing Clerk

SUMMARY:
Our Client in the Construction industry is urgently seeking a goal-driven, Invoicing Clerk with 2 - 3 years’ invoicing exp. in combination with strong administrative skills, advanced Excel, and high attention to detail. Pastel Evolution Non-negotiable.

POSITION INFO:

Minimum requirements:

• National Senior Certificate (Matric Certificate)
• 2-3 years’ Invoicing experience including capturing of sales orders
• Pastel Evolution Non-negotiable
• Strong administrative skills
• Advanced Excel
• MS Office Skills – Word, Excel, outlook
• Experience in the Construction industry
• Deadline driven
• Excellent verbal and written communication skills (Afrikaans & English)
• Attention to detail

Responsibilities and duties include but are not limited to:

• Responsible for the accurate capturing of results on computers and all client service-related duties.
• Responsible for the accurate capturing of sales orders.
• Assisting Admin with the creation of quotes
• Manage bookings
• Creating quotes.
• Circulate quotes to the customer.
• Capturing test results.
• Managing bookings for tests
• Reporting any discrepancies to Supervisor / Senior
• Deliver clients’ needs punctually
• Obtain clear details of the client’s needs and requirements
• Communicate (honest) progress and unusual observations to the client
• Give feedback to the client
• Resolve complaints and queries effectively
• Ensure punctual and professional presentation of results and general correspondence
• Adhere to instructions from supervisors and seniors
• Identify and report misconduct to management
• Adhere to approved procedures
• Record/ process data and check that they make sense, for accuracy and correctness, inconsistencies and correct client and reference details
• Report dubious data
• Comply with all statutory requirements
• Filling of relevant documentation
• Assisting departments heads with following up of outstanding results
• Communicating – email/fax/post/deliver results to customers efficiently
• Ensure efficient execution of services in accordance with approved procedures
• Obtain full details of clients and orders/requests
• Responsible for creating quotes, based on clients’ needs and the company’s ability to provide services requested
• Responsible for circulating authorised quotes to customer
• Responsible for managing bookings
• Ensure services are recorded punctually at agreed tariffs
• Reports to the supervisor and manager
• Daily interaction and communication required with all departments

NB! This job is now closed. You can apply for other jobs by uploading your CV.