Invoicing Clerk

SUMMARY:
Responsible for the accurate capturing of results on computer and all client service-related duties. Responsible for the accurate capturing of sales orders.

POSITION INFO:

Invoicing Clerk

Area: Raslouw, Centurion

Salary: R8000 p/m

Job Purpose

• Responsible for the accurate capturing of results on computer and all client service-related duties.

• Responsible for the accurate capturing of sales orders.

• Assisting Admin with creation of quotes

• Manage bookings

• Your duties are not limited and within your scope of employment, any additional duties might be given to you by management.

Responsibilities

• Capturing of sales orders.

• Creating quotes.

• Circulate quotes to customer.

• Capturing test results.

• Managing bookings for tests

• Reporting any discrepancies to Supervisor / Senior

Key Performance Areas

• Deliver clients’ needs punctually

• Obtain clear details of client’s needs and requirements

• Communicate (honest) progress and unusual observations to client

• Give feedback to client

• Resolve complaints and queries effectively

• Ensure punctual and professional presentation of results and general correspondence

• Adhere to instructions from supervisors and seniors

• Identify and report misconduct to management

• Adhere to approved procedures

• Record/ process data and check that they make sense

• Record/ process data and check for accuracy and correctness.

• Record/process data and check inconsistencies.

• Record/ process data and check correct client and reference details

• Report dubious data

• Comply with all statutory requirements

• Filling of relevant documentation

• Assisting departments heads with following up of outstanding results

• Communicating – email/fax/post/deliver results customers efficiently

• Ensure efficient execution of services in accordance with approved procedures

• Responsible for the reporting of opinions and interpretations where applicable

• Obtain full details of clients and orders/requests

• Responsible for creating quotes, based on client’s needs and company’s ability to provide services requested

Responsible for circulating authorised quotes to customer

• Responsible for raising sales order on Pastel

• Responsible for managing bookings

• Ensure services are recorded punctually at agreed tariffs

• Reports to the supervisor and manager

• Daily interaction and communication required with all departments

• Attention to detail

Prerequisites

Educational level or equivalent:

• Valid National Senior Certificate (Matric Certificate)

• 1-3 years’ experience in Data Capturing/Office Admin

• Strong administrative skills

• Construction Exposure

• Able to lead and motivate staff to high standards of excellence

• Ability to deliver all project related goals in the required time frame

• Good communication and verbal skills in English and Afrikaans

• Advanced Excel

• MS Office Skills – Word, Excel, outlook

• Telephone/Email etiquette

Non-Negotiable Requirements

• Clear Credit and Criminal checks

• Validation of Highest Level of Education

• Valid References

NB! This job is now closed. You can apply for other jobs by uploading your CV.