Internal Sales Administrator

Recruiter:

Talented Recruitment

Job Ref:

DBN001565/R1

Date posted:

Friday, April 16, 2021

Location:

Durban, South Africa

Salary:

R15 000 CTC per month

SUMMARY:
Sales Admin Assistant required to assist in the sales administration function. Based in Durban.

POSITION INFO:

Quoting

Compile standard quotes, within agreed timelines.
Ensure the quotes are accurate.
Send quotes to clients.
Follow up on quotes which have not been accepted and escalating to sales team where necessary.

Out of warranty billable calls

Send weekly out-of-warranty onsite faults ready to invoice to Cost and inventory accountant for invoicing approval.
Issue invoices to clients using info from the out-of-warranty sheet, ensuring that the invoice are sent to the correct client department.
Match signed-off job cards with jobs invoiced and send to clients.
Follow-up on outstanding invoices for payment.
Send bi-weekly reconciliation to Head of External Ops/Cost and Inventory Accountant.

Invoice completed jobs

Invoice jobs according to approved CE and client deposits paid.
Ensure invoices are issued in the correct period.
Ensure invoices are processed with the correct accounting requirements.
Process credit notes when requested and return stock to the relevant inventory.
Provide monthly reporting on credit notes processed.
Synchronize inventory system with accounting system to upload invoices to be issued to clients.
Edit invoices in XERO (or the system in use at ODM) and allocate sales to correct income statement account, client tracking and cost centre.

Ad hoc duties

Acquire a detailed understanding of the processes that are being billed in order to be as helpful as possible when dealing with clients.
Acquire a firm understanding of the solutions and products which are offered to identify weaknesses in quotes.
Fulfil any other duties assigned the Financial Manager.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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