Import Controller

Recruiter:

African Recruitment and Training

Job Ref:

ART10

Date posted:

Tuesday, January 7, 2025

Location:

Durban, South Africa

Salary:

To be discussed at Interview stage

SUMMARY:
To control and facilitate ocean freight imports.

POSITION INFO:

1. Day to day Operations

Control and manage import process from receipt of pre-alert documents/shipment notification to final delivery to the customer
Request for arrival notification from the shipping line/co-loader
Register file on CargoWise once arrival notification is received from the shipping line/co-loader
Ensure that all commercial documentation received tallies and is correct for customs clearance purposes
Complete document checklist
Submit documents to customs entry department
Arrange and co-ordinate customs exams and regulatory stops
Obtain extended releases
Prepare shipping line release
Ensure that NAVIS is updated 72 hours prior to vessel arrival
Inform transporter of the arriving shipment by sending through a delivery instruction
Update internal work notes on CargoWise - daily by 10H00
Generate status report to customer daily/progressively regarding the milestone event/progress of the shipment
Monitor delivery with transporter and liaise with client services representative/customer
Ensure that containers are uplifted and turned in within the prescribed times
Prepare job profit summary and ensure invoice is sent to the customer within KPI
Ensure all 3^rd party invoices are received, reconciled and sent to head office for payment within transactional periods
Ensure all WIP’s and accruals are attended to timeously
Evaluate and resolve problems presented by team members
Update milestones and internal work notes on CargoWise – real-time
Ensure quality is the primary focus in every task
Assist in activities of team members

2. Management of Financials

Verify customer’s credit terms prior to proceeding with the shipment
Quality check accuracy of estimate prior to expediting shipment
Prepare job profit summary – collating of all disbursements, calculation of agency and finance fees
Account for profit/loss on shipment
Manage costs and negotiation of rates to ensure maximum profit
Reconcile all 3^rd party invoices
Ensure all shipments are handled in accordance to the company’s profit margins
Sign off job profit summary prior to posting local client/overseas agent costs
Manage finance in operations – WIP - (KPI <14 dwell days), Accruals – (KPI <60 dwell days) and out of transaction losses

3. Management of Customer Relationship

Liaise with client services representative/customer on a daily basis – advising client services representative/customer of delivery and shipment status
Receive orders from client services representative/customer – requesting original documents/clearing instructions
Generate status reports advising customer of progress
Continuously improve customer turnaround times
Customer– refers to internal and external customers

4. Facilitate and ensure effective process management

Imports:
Register file on CargoWise once arrival notification is received from the shipping line/co-loader
Ensure that all commercial documentation received tallies and is correct for customs clearance purposes
Complete document checklist
Submit documents to customs entry department
Arrange and co-ordinate customs exams and regulatory stops
Obtain extended releases
Prepare shipping line release
Ensure that NAVIS is updated 72 hours prior to vessel arrival
Inform transporter of the arriving shipment by sending through a delivery instruction. Delivery instruction to include demurrage/detention period.
Update internal work notes on CargoWise - daily by 10H00
Generate status report to customer daily regarding the progress of the shipment
Monitor delivery with transporter and liaise with client service representative/customer
Ensure that containers are uplifted and turned in within the prescribed times
Prepare job profit summary and ensure invoice is sent to the customer
Ensure all 3^rd party invoices are received, reconciled and sent to head office for payment within transactional periods
Ensure all WIP’s and accruals are attended to timeously
Evaluate and resolve problems presented by team members
Update milestones and internal work notes on Cargo wise – real-time
Complete and close shipment as per company SOP/ISO standard

5. Quality Management

Check and double check to make sure minimal/no errors are made
Provide quality service to customers and continuosly exceed their expectations
Get it right the first time

6. Risk Management

Ensure errors are minimal
Ensure instructions are received/issued in writing and recorded

Conform to SOP’s

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Senior Import Controller
Location: Durban
Salary:
A leading international logistics and freight forwarding company is seeking a skilled and motivated Seafreight import controller to join its dynamic team. A company with a strong footprint in international trade, a collaborative culture, and a relentless focus on customer success.
17 days ago

Senior Clearing Controller
Location: Durban
Salary:
We are seeking an experienced Senior Clearing controller to join our Durban seafreight team. If you have 5–7 years of recent import controlling experience in the Clearing and Forwarding industry, with a proven track record of managing the end-to-end import process, then we want to hear from you. This role requires a strong operational leader with an eye for detail, the ability to work under ...
14 days ago

Forwarding Controller
Location: Durban
Salary:
We are looking for a highly skilled Forwarding controller with 5–7 years of recent import controlling experience in the Clearing and Forwarding industry. This is an opportunity to join a dynamic team where your proven ability to manage the full end-to-end import process will be highly valued. You will play a vital role in ensuring the smooth coordination of freight movement through the inter...
14 days ago

Senior Forwarding Controller
Location: Durban
Salary:
We are looking for a highly skilled Forwarding controller with 5–7 years of recent import controlling experience in the Clearing and Forwarding industry. This is an opportunity to join a dynamic team where your proven ability to manage the full end-to-end import process will be highly valued. You will play a vital role in ensuring the smooth coordination of freight movements through the inte...
16 days ago

Clearing Controller
Location: Durban
Salary:
We are seeking an experienced Senior Clearing controller to join our Durban seafreight team. If you have 5–7 years of recent import controlling experience in the Clearing and Forwarding industry, with a proven track record of managing the end-to-end import process, then we want to hear from you. This role requires a strong operational leader with an eye for detail, the ability to work under ...
16 days ago

Import Controller

Similar jobs you might be interested in:

Jobseekers

Recruiter

General