Human Resources Administrator

SUMMARY:
The main purpose of this position is to provide an effective and efficient administrative function t

POSITION INFO:

Human Resources Administrator

Woodmead – Sandton

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

 Primary Responsibilities

The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department

Specific Responsibilities 

 Organizational Design

• Assisting in the maintenance and updating of Organizational Structures and Job Descriptions

 Human Resources Projects

• Assist with coordination of Local and Global HR Projects/Initiatives as when required

• Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives

 Audits

• Assist the Human Resource Manager in terms of all audits done in the HR Department

• Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

 General Administration Services

• Assist Regional HR Manager with all admin requirements

• Assistance with managing, maintenance and updating of all hardcopy personnel files as well as electronic files 

• Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment

• Assistance with Document Control as per Policy

• Assist with all HR memberships and seminars

• Travel and Logistical requirements for the HR and Payroll team

• Assisting with maintenance of HR equipment (printer / toner etc.) in conjunction with the IT department

• Cell phone administration

• Maintenance of HR Sharepoint

• Maintain quality, efficiency, and confidentiality of service within the HR & Procurement function

• Assist with all orders on Netflorist as per the Gifts and Flowers Policy

• Adhere to all quality and safety requirements of the SGS management system

• Perform any other reasonable tasks as assigned by direct line manager.

• Ad hoc admin requirements within the HR department

• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company

 Payspace

• Update and maintain Payspace – e.g. electronic filing and contract renewals 

• Capturing of new engagements, promotions, transfers, and terminations on Payspace within payroll deadlines  

• Updating any other changes on the payroll system e.g. banking details

 Business Procurement Administration

• Ensure adherence to procurement policies and operating procedures

• Managing all HR and Payroll related payments on I-Proc

 Reconciling open order reports

 Managing COD payments

• Ensure supplier accounts for the HR and Payroll Department is opened on I-Proc

• Ensure preferred suppliers are used

• Stock control and ordering of stationery and utilities

• Purchase requests and receiving of good / services 

• Order follow up

• Supplier Performance Feedback

• Business Support

 Required Skills

 Education

• Minimum academic qualification : Grade 12

• HR qualification advantageous 

 Experience

• Minimum 2 year experience in administration

 Competencies

• Good communication and interpersonal skills

• Service delivery culture

• Well developed administrative, problem solving, planning and organizational skills

• Hands-on and practical approach with attention to detail

• Ability to work under pressure

• Self-motivated and high level of initiative

• Excellent computer literacy (Word, Excel, Power Point & Outlook)

• Proficiency in English (Read, Speak, Write)

• Knowledge of process flow within a professional environment

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