HSER & COMPLIANCE MANAGER

SUMMARY:
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POSITION INFO:

Our client has an opportunity for an HSER and Compliance Manager. The position is based in Durban and reports to the Technical Director. The candidate must meet the following minimum criteria.

MINIMUM CRITERIA:

• Matric (Grade 12)
• Degree in Industrial/Chemical Engineering or Safety/Environmental Management or equivalent (NQF 7/8)
• Good manufacturing practice (GMP): (enterprise resource planning & quality management systems
• Integrated Management Systems: ISO 14000, ISO 9000, ISO 45000, ISO 3100 to lead auditor level
• Minimum five years of experience in production, manufacturing, or operations experience essential
• Experience in mining, bulk minerals, or solids handling facility/terminal operations preferred
• Experience in working within a Unionised environment
• Leadership skills and ability to motivate staff to achieve desired goals
• Excellent problem-solving skills

MAIN PURPOSE OF THE ROLE:

The incumbent will be responsible for directing and controlling the occupational health, safety, and environmental (OHS&E) compliance, risk management, and process improvement functionality to drive the Terminal’s strategic objectives and plans to achieve world-class operations in the different operational areas by:

1. Developing and aligning policy and procedure frameworks to drive legislative compliance
2. Mitigation of risks and promotion of the realization of acceptable standards through Integrated Management Systems (IMS).
3. Maintaining oversight and accountability for the operational planning, functional budgeting, and control in the OHS&E compliance, risk compliance, and process improvement processes
4. Overseeing and controlling the compliance and audit plans, management systems, procedures, compliance with regulations, stakeholder interaction, and external audits concerning regulatory compliance with the various authorities.

Dimensions of the role:

Financial acumen -

Incumbent must be comfortable to:

• Investigate, develop, and investigate internal and external influences on the budget
• Engage with Inspection Authorities, Regulatory bodies, and service providers to provide input on budgets
• Monitor billing system against invoices from service providers to ensure sound governance and focus on cost control
• Review expenditure against the budget, identify and investigate any variances
• Monitor compliance with financial procedures by ensuring understanding and compliance with financial procedures

Dealing with market complexity -

Operating in the rail and seaport environment, the company is impacted by various regulatory and compliance landscapes, commodity market movements, global developments, and local competitiveness. The role demands a solid focus to respond to market and regulatory demands, improve business performance in the long term, and increase sustainability, efficiency, and stakeholder engagements. The HSER & Compliance Manager will:

• Support strategic decision-making by developing management systems and integrating multidisciplinary input to reach realistic recommendations.
• Support the business with tools, processes, and input to ensure accurate data for compliance reporting and business modelling

Demonstration of leadership -

The incumbent must be comfortable managing the Terminal’s strategy, structure, and processes to meet customer service standards cost-effectively and sustainably while ensuring sound governance and compliance with legislation and regulations and providing leadership in compliance processes.

The successful candidate will engage in the following activities:

Process improvement -

• Update or develop process maps to ensure the site operates safely, efficiently, and optimally
• Evaluate all resources and equipment required for the execution of production activities
• Provide input into the business unit operational strategy and budget
• Develop training and competency plans for relevant employees
• Oversee continuous improvement activities
• Strong participation in the implementation and utilization of all business systems

Management of Change (MOC) -

• Ensure that all changes within the Terminal are consistent with the management of change (MOC) protocol
• Audit of the MOC process to ensure compliance
• Drive the adoption of the MOC process for rail infrastructure changes in line with Rail SMS determination

Integrated Management Systems (IMS): ISO 9000, 14000, 45000 & 31000 -

• Manage the integrated management of systems in the terminal to ensure sustainability and compliance
• Knowledge management through the development of business processes, policies and procedures
• Keep all production-related procedures and work instructions up to date

Safety and environmental management compliance-

• Maintain downward pressure on all units of the Terminal to keep the best HSE performance
• Moderate the culture of health and safety requirements, specifically among contractors
• Ensure that the scope of the OHS management system is defined and formally documented within the OHSMS documentation
• Provide direction on the ongoing identification and assessment of HSE hazards

Risk management -

• Implement strategy as informed by the Executive team to ensure that risk management frameworks and processes are embedded in the business
• Identify, evaluate, and regularly review all long and short-term risks and report their impact on the business and stakeholders to warrant any alignment between the risk management framework and business continuity plans
• Review risk management policies and procedures to ensure alignment with the business risk management strategy
• Facilitate training internally on the business’s appetite and tolerance of risk to support the achievement of the business objectives
• Institute the business continuity management strategy by instituting the appropriate risk management measures to contain and treat any business interruptions that may occur
• Custodian of the business continuity processes by annually reviewing the business continuity management strategy to formulate future business continuity plans
• Develop a business vulnerability assessment to identify threats posed to the Terminal and develop treatment solutions to those risks
• Compliance with the insurance policy requirements and standards for the terminal

Sustainability & ESG -

• Drive sustainability programs to reduce energy consumption, water consumption, and waste generation
• Maintain an inventory of environmental aspects and impacts of the Terminal’s operations to understand and mitigate our actions toward the environment.

Legal compliance and audit outcomes -

• Ensure that there are procedures in place to Lead internal processes to ensure TNPA, RSR, etc., audit findings are closed
• Ensure compliance with Terminal Operating License conditions
• Maintenance of the Rail Safety Permit
• Maintenance of the Scheduled Trade Permit (STP), including the Air Emissions License (AEL)
• Ensure the Terminal compliance with the International Ship and Port Security (ISPS) code
• Participate in audits and lead investigations
• Be the focal point for all internal and external audits

Reporting -

• Prepare entity-level risk assessments to update their profiles
• Conduct data analysis to identify prevalent risks, develop solutions, and identify opportunities for risk treatment
• Develop and deliver quarterly risk reports to Governance Committees
• Lead all project outcomes from risk and audit-related projects

People engagement, management, and development -

• Monitor conduct and performance and implement corrective measures to align behaviours and activities
• Participate in the recruitment process to enable proper identification and appointment of critical skills to specific roles within the Department
• Identifying training needs and proposing specific training interventions to improve skills and capabilities; Performance Management System applications, conducting performance review sessions with the supervisory team
• Appropriately and timeously deal with all IR & ER issues. Apply the disciplinary process through to initiating and chairing inquiries
• Interact positively with employees in the workplace and build a positive work atmosphere
• Effective and efficient management of all human resources under your control to reduce costs, improve productivity
• Mentor, coach, and develop employees by building individual and team competence to meet set goals and objectives

General -

• Any other legal and lawful responsibilities in the interest of the company
• Ensure effective communication with all internal and external stakeholders regarding compliance matters, including ad hoc and routinely scheduled requirements.
• Fulfil the Standby Manager duties as and when required.