HR Officer / Payroll

1. Ensure strong working relationships

• Interact with all Company staff in a professional and courteous manner.

2. Training and Development

• Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity
• Draft training agreements for the relevant trainees and manage a spreadsheet in terms of work back periods
• Internal Skills Development Facilitator:
  • Engage with managers in obtaining the training plans / analysis per department and manage expectations and department training budget
  • Compile and submit WSP and ATR that is submitted in April every year
  • Organise and maintain training register which includes all relevant proof of training from training committee / managers
  • Follow up on mandatory / discretionary grants owing to the company
  • Set up quarterly meeting with the members of the Skills and Equity committee
  • Send monthly training report and cost to HR Manager
  • Analyse training requirements for company and make recommendations to HR Manager
  • Complete annual training reports:
    • Keep record of all training that was done during the period and attach to annual training reports
    • Implement and administer the entire learnership process
    • Liaise with service providers and TETA and provide relevant documentation
    • Interview and source suitable applicants
    • Liaise with departmental managers throughout the learnership
    • Report learnership to TETA on a yearly basis
    • Liaise and discuss progress / issues with learners monthly

• The yearly training needs analysis to be conducted
• The analysis on a return on investment linked to this. (Spreadsheet)
• Assist with research for training courses that are available at different training institutions
• Once training approval form has been received assist with booking the relevant training; follow up on payment and all other arrangements

3. Employee / Labour Relations

• Involvement in grievance and disciplinary hearings by advising, counselling, attending formal disciplinary meetings
• Implement termination procedures i.e., the necessary paperwork is completed and inform / provide documentation to payroll administrator
• Draft all disciplinary documentation

4. Employment Equity

• Manage the EE meetings and minutes

5. Performance Management

• Assist with the maintenance of Performance appraisal system
• Assist with Performance Evaluation process in processing the quarterly assessments of all employees.
• Assist with the implementation and update of job descriptions
• Assist with management of job descriptions database and that all job descriptions are updated and signed off by employee/manager and placed on personnel files
• Assist and follow up with line management to ensure all performance reviews are received by due date
• Review of performance appraisals and consulting and/or advising the manager with regards to poor performance
• The analysis of job descriptions
• Ensure that all employees have current and updated versions of Job descriptions, and that HR has an electronic copy on file
• When probation is extended, draft the relevant letter, and get manager and employee to sign. Follow up on the extension of probation with the relevant manager.

6. HR Administration

• Typing out promotion, transfer, job title changes and increase letters
• Update termination listing once resignation letters have been received
• Typing long service awards letters
• Generating long service awards letters
• Have the long service certificates and letters signed by MD
• Organise the framing of the long service awards diplomas
• Drafting of all contracts of employment
• Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR
• Complete legislative forms:  UIF UI19 Forms

1. 7.   Payroll Administration

• Ensure all NBCRFI leave forms are received and processed on VIP every month
• Ensure that the NBCRFI staff leave days schedule is updated and managed monthly
• Ensure that the NBCRFI staff leave is submitted on the NBCRFI website and managed monthly
• Calculate overtime and night shift allowance each month for all staff and process on the payroll
• Check overtime schedules for outstanding leave and send this information to the Receptionist for her to follow up on all outstanding leave
• Assist Payroll Manager by loading new employees on VIP with copies of relevant paperwork
• Assist Payroll Manager with any projects
• Assist employees with loan applications

8. Ad Hoc

• Assist the HR Manager in all relevant aspects in her day-to-day activities
• Work / Study Permit facilitation
• Oversee Workman’s Compensation: Facilitating Injury on Duties
• Oversee and assist with Health and Safety Management
• Set up and attend Staff / Management Meetings once a month
  • Management of all HR Admin related documentation
  • Check fixed term contracts monthly
    • Assist with employee wellness day and any other projects when required
    • Receive training from Payroll Manager on payroll and processing
    • Telephonic confirmation of employment
    • Submitting loan applications, the external provider and reporting

Education & Work Experience Requirements / Skills

Knowledge & Experience

• HR diploma / HR degree
• A minimum of 3-4 years working experience within the HR field
• Payroll processing experience
• Advanced knowledge of MS Office

Skills

• Conceptual, analytical, numeracy skills
• Attention to detail
• Time management skills
• Ability to work under pressure
• Communication skills
• Establish strong work relationships
• Outcome orientated
• Problem solving skills
• Attention to detail
• Sense of initiative

Attributes

• Planning and organising:  Establishing courses of action to ensure that work is completed efficiently
• Managing work:  Effectively manage one’s time and resources to ensure that work is completed efficiently
• Follow up:  Monitoring the results of assignments
• Work standards:  Assuming responsibility and accountability for successful completing assignments or tasks
• Staff focus:  Developing and sustaining productive staff relationships
• Building trust:  Interacting with others in a way that gives them confidence
• Stress tolerance:  Maintaining stable performance under pressure or opposition
• Initiating Action:  Taking prompt action to accomplish objectives

Training

• Induction
• Quality Training
• VIP