HR Officer

SUMMARY:
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POSITION INFO:

Qualifications and Experience:

• Matric Certificate
• Relevant HR Qualification (certificate/diploma)
• At least three years’ previous experience in the role of a Human rResource Officer
• SAGE experience

Personal Attributes:

• Excellent communication and interpersonal skills
• Above-average attention to detail
• Timeous delivery according to required standards
• Positive approach

Other:

• Feedback from external and internal parties when required
• Eliminate waste and unnecessary expenditure

Key Performance:

1. Support
   • Provide HR administrative support to employees and Managers
   • Attend to daily HR queries and follow up on emails
   • Weekly factory work-about

2. Administration
   • Maintain HR administration and records
   • Ensure filing is up to date and that personnel files are in good order
   • Upload ID copies and other personnel documentation onto Sage
   • Upload work and other permits and set reminders of expiry dates
   • Remind employees of expiry dates and follow up on updated documentation
   • Attend to the retrieval, scanning, and submission of employee documentation as required from time to time
   • Provide Marketing Department with employee birthdates for monthly circulation
   • Ensure factory noticeboard is kept up to date

3. Recruitment
   • Arrange interviews directly with the applicant or via a recruitment agent
   • Liaise with candidate/agency in relation to interview requirements, including parking and other details
   • Arrange and conduct entry-level/factory staff interviews
   • Conduct MIE background and criminal checks
   • Generate and send regret correspondence
   • Update Recruitment Tracker

4. Onboarding (New Employees)
   • Liaise with new employments in relation to first day requirements prior to commencement
   • Attend to the onboarding process and arrange inductions in advance to allow sufficient time for the administration to be completed by commencement date, including Health & Safety induction
   • Prepare new employee personnel files prior to the commencement date
   • Prepare contracts of employment for new employees
   • Prepare take-on documentation pack relevant to the position (e.g: MIBFA Provident Fund vs Discovery Life Fund)
   • Welcome new employees on the commencement date
   • Upload new employee fingerprints on the biometric system for access
   • Ensure all HR paperwork is received, and accurately and thoroughly completed and signed

5. Offboarding (Terminations)
   • Administer exiting employees’ offboarding process
   • Arrange exit interviews
   • Assist payroll with the processing of terminations

6. Employment-related Correspondence
   • General correspondence and contracts, e.g.:
     • Increase letters
     • Transfers
     • Promotions
     • Maternity leave
   • Confirmation of employment:
     • General requests
     • MIBFA Provident Fund

7. Timekeeping and Attendance
   • Loading new employees onto ERS system
   • Upload fingerprints to ERS system for access control and timekeeping records
   • Allocate access cards to employees whose fingerprints do not register on the biometric system
8. Leave Administration
   • Ensure leave forms are received from employees/managers for weekly and monthly payroll processing
   • Once trained on the Leave section of SAGE, capture, and process all leave applications
   • Conduct leave audits when necessary

9. Skills Development
   • Arrange and assist with training requirements of external training providers
   • Assist with the setup of the training room for training initiatives
   • Identify schools, FET, and other training colleges in East Rand for job shadowing and learnership opportunities

10. Disciplinary Action and Hearings
    • Prepare disciplinary action documentation for relevant team leaders or managers
    • Assist with the preparation of documents and bundles of evidence for disciplinary hearings and arbitrations

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV. Please Apply Online
• Note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• Note our clients may expire jobs at their own discretion.
• AJ PERSONNEL will only respond to shortlisted candidates.
• If you have not received a response within two (2) weeks from applying, your application was most likely unsuccessful
• Note AJ Personnel is compliant with the new Popi Act.
• In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

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NB! This job is now closed. You can apply for other jobs by uploading your CV.