HR Officer

SUMMARY:
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POSITION INFO:

Our Client in Johannesburg in the Logistics industry, has a permanent role available for a HR Officer. This role will report into the HR Manager.

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Objective of the position:Â Provides support and supervision in terms of administration, employee relations and the day-to-day HR functions to the HR department.

Accountabilities:

1. Ensure strong working relationships - interact with all staff in a professional and courteous manner.

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2. Training and Development

· Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity

• The yearly training needs analysis to be conducted
• The analysis on a return on investment linked to this (Spreadsheet)
• Assist with research for training courses that are available at different training institutions
• Once training approval form has been received assist with booking the relevant training; follow up on payment and all other arrangements

· Draft training agreements for the relevant trainees and manage a spreadsheet in terms of work back periods

· Internal Skills Development Facilitator:

o Engage with managers in obtaining the training plans / analysis per department and manage expectations and department training budget

o Compile and submit WSP and ATR that is submitted in April every year

o Organise and maintain training register which includes all relevant proof of training from training committee / managers

o Follow up on mandatory / discretionary grants owing to the company

· Set up quarterly meeting with the members of the Skills and Equity committee

· Send monthly training report and cost to HR Manager

· Analyse training requirements for company and make recommendations to HR Manager

· Complete annual training reports:

o Keep record of all training that was done during the period and attach to annual training reports

o Implement and administer the entire learnership process

o Liaise with service providers and TETA and provide relevant documentation

o Interview and source suitable applicants

o Liaise with departmental managers throughout the learnership

o Report learnership to TETA on a yearly basis

o Liaise and discuss progress / issues with learners monthly

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3. Employee / Labour Relations

· Involvement in grievance and disciplinary hearings by advising, counselling, attending formal disciplinary meetings

· Implement termination procedures i.e., the necessary paperwork is completed and inform / provide documentation to payroll administrator

· Draft all disciplinary documentation

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4. Employment Equity - Manage the EE meetings and minutes

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5. Performance Management

· Assist with the maintenance of Performance appraisal system

· Assist with Performance Evaluation process in processing the quarterly assessments of all employees.

· Assist with the implementation and update of job descriptions

· Assist with management of job descriptions database and that all job descriptions are updated and signed off by employee/manager and placed on personnel files

· Assist and follow up with line management to ensure all performance reviews are received by due date

· Review of performance appraisals and consulting and/or advising the manager with regards to poor performance

· The analysis of job descriptions

· Ensure that all employees have current and updated versions of Job descriptions, and that HR has an electronic copy on file

· When probation is extended, draft the relevant letter, and get manager and employee to sign. Follow up on the extension of probation with the relevant manager.

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6. HR Administration

· Typing out promotion, transfer, job title changes and increase letters

· Update termination listing once resignation letters have been received

· Typing long service awards letters

· Generating long service awards letters

· Have the long service certificates and letters signed by MD

· Organise the framing of the long service awards diplomas

· Drafting of all contracts of employment

· Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR

· Complete legislative forms: UIF UI19 Forms

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7. Payroll Administration

· Ensure all NBCRFI leave forms are received and processed on VIP every month

· Ensure that the NBCRFI staff leave days schedule is updated and managed monthly

· Ensure that the NBCRFI staff leave is submitted on the NBCRFI website and managed monthly

· Calculate overtime and night shift allowance each month for all staff and process on the payroll

· Check overtime schedules for outstanding leave and send this information to the Receptionist for her to follow up on all outstanding leave

· Assist Payroll Manager by loading new employees on VIP with copies of relevant paperwork

· Assist Payroll Manager with any projects

· Assist employees with loan applications

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8. Ad Hoc

· Assist the HR Manager in all relevant aspects in her day-to-day activities

· Work / Study Permit facilitation

· Oversee Workman’s Compensation: Facilitating Injury on Duties

· Oversee and assist with Health and Safety Management

· Set up and attend Staff / Management Meetings once a month

* Management of all HR Admin related documentation

· Check fixed term contracts monthly

· Assist with employee wellness day and any other projects when required

· Receive training from Payroll Manager on payroll and processing

· Telephonic confirmation of employment

· Submitting loan applications, the external provider and reporting

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Education & Work experience required:

Knowledge & Experience

· HR diploma / HR degree

· A minimum of 3-4 years working experience within the HR field

· Payroll processing experience

· Advanced knowledge of MS Office

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Skills

· Conceptual, analytical, numeracy skills

· Attention to detail

· Time management skills

· Ability to work under pressure

· Communication skills

· Establish strong work relationships

· Outcome orientated

· Problem solving skills

· Attention to detail

· Sense of initiative

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Attributes

· Planning and organising: Establishing courses of action to ensure that work is completed efficiently

· Managing work: Effectively manage one’s time and resources to ensure that work is completed efficiently

· Follow up: Monitoring the results of assignments

· Work standards: Assuming responsibility and accountability for successful completing assignments or tasks

· Staff focus: Developing and sustaining productive staff relationships

· Building trust: Interacting with others in a way that gives them confidence

· Stress tolerance: Maintaining stable performance under pressure or opposition

· Initiating Action: Taking prompt action to accomplish objectives

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Training

* Induction

* Quality Training

* VIPÂ

NB! This job is now closed. You can apply for other jobs by uploading your CV.