HR Officer

SUMMARY:
HR Officer

POSITION INFO:

Duties / Responsibilities:

Training & Development:

• Manage all aspects of training and development to improve or develop competency or skills in an employee to increase performance and productivity
• The yearly training needs analysis to be conducted
• The analysis on a return on investment linked to this
• Assist with research for training courses that are available at different training institutions
• Draft training agreements for the relevant trainees and manage a spreadsheet in terms of work back periods
• Set up quarterly meeting with the members of the Skills and Equity committee
• Send monthly training report and cost to HR Manager
• Analyse training requirements for company and make recommendations to HR Manager
• Complete annual training reports

Ad Hoc

• Assist the HR Manager in all relevant aspects in her day-to-day activities
• Work / Study Permit facilitation
• Oversee Workman’s Compensation: Facilitating Injury on Duties
• Oversee and assist with Health and Safety Management
• Set up and attend Staff / Management Meetings once a month
• Management of all HR Admin related documentation
• Check fixed term contracts monthly
• Assist with employee wellness day and any other projects when required
• Receive training from Payroll Manager on payroll and processing
• Telephonic confirmation of employment
• Submitting loan applications, the external provider and reporting

Employee / Labour Relations

• Involvement in grievance and disciplinary hearings by advising, counselling, attending formal disciplinary meetings
• Implement termination procedures i.e., the necessary paperwork is completed and inform / provide documentation to payroll administrator
• Draft all disciplinary documentation

Payroll Administration

• Ensure all NBCRFI leave forms are received and processed on VIP every month
• Ensure that the NBCRFI staff leave days schedule is updated and managed monthly
• Ensure that the NBCRFI staff leave is submitted on the NBCRFI website and managed monthly
• Calculate overtime and night shift allowance each month for all staff and process on the payroll
• Check overtime schedules for outstanding leave and send this information to the Receptionist for her to follow up on all outstanding leave
• Assist Payroll Manager by loading new employees on VIP with copies of relevant paperwork
• Assist Payroll Manager with any projects
• Assist employees with loan applications

HR Administration

• Typing out promotion, transfer, job title changes and increase letters
• Update termination listing once resignation letters have been received
• Typing long service awards letters
• Generating long service awards letters
• Have the long service certificates and letters signed by MD
• Organise the framing of the long service awards diplomas
• Drafting of all contracts of employment
• Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR
• Complete legislative forms:  UIF UI19 Forms

Performance Management

• Assist with the maintenance of Performance appraisal system
• Assist with Performance Evaluation process in processing the quarterly assessments of all employees
• Assist with the implementation and update of job descriptions
• Assist with management of job descriptions database and that all job descriptions are updated and signed off by employee/manager and placed on personnel files
• Assist and follow up with line management to ensure all performance reviews are received by due date
• Review of performance appraisals and consulting and/or advising the manager with regards to poor performance
• The analysis of job descriptions
• Ensure that all employees have current and updated versions of Job descriptions, and that HR has an electronic copy on file\
• When probation is extended, draft the relevant letter, and get manager and employee to sign. Follow up on the extension of probation with the relevant manager

Minimum Requirements:

• HR diploma / HR degree
• A minimum of 3-4 years working experience within the HR field
• Payroll processing experience
• Advanced knowledge of MS Office

NB! This job is now closed. You can apply for other jobs by uploading your CV.