HR / IR Officer

SUMMARY:
Responsible for providing support in various human resource functions including: recruitment, manpower planning, industrial relations, HR administration

POSITION INFO:

HR / IR Officer

Area: Germiston, Gauteng

Salary range: R----- – R 35 000.

Purpose of the position: Responsible for providing support in various human resource functions including: recruitment, manpower planning, industrial relations, HR administration e.g. monitoring of retirement employees, maintenance of HR Premier system, Health and Safety and Employee Wellness.

Duties:

IR

Formulating charges for disciplinary warnings in accordance to company code of conduct

● Formulating charges for disciplinary hearings and issuing of disciplinary notices.

● Help managers prepare for disciplinary hearings.

● Chairing of disciplinary hearings.

● Report writing.

● Chairing Grievances/ Conduct counselling

● Presiding at CCMA related matters.

● Arbitration (Preparing/ Compiling) all relevant info for CCMA cases.

Performance Evaluation

● Ensure performance appraisals are conducted biannually (May – Oct).

● Ensure appraisals are received.

● Calculate annual increase/ year-end bonus percentage according to employee appraisals scores.

● Liaise and assist with payroll for inception.

Employment Equity

● A part of the employment equity committee.

● Compiling/ Gathering of information required for EE submissions and DOL upload

Trade Union

• Liaise with Trade union with regards to union
• related matters as well as employee issues
• brought to my attention
• Involved in negotiation process (Observation)
• Payment of Union fees
• Filing of all union related correspondence

Employee Induction

• Ensure each employee follows the Company induction policy.
• All employees to receive HR policy, training plan, job description on commencement of duties.
• Follow Probation Policy process with mangers to ensure employee is correctly appointed for position

L&D

• Create training plan
• Obtain training registers, certificates
• Source registered and accredited providers

Payroll

● Conduct changes to employee information (Salary, Allowances, Personal details, bank account changes etc) as and when required.

● Assistance with regards to payroll queries.

Terminations

• Liaising and facilitating with management with regards to terminations (Retrenchments, Contract Expirations etc)
• Drafting all relevant exit documentation (cert of service, UIF docs, termination letter etc)

UIF Documentation/Labour Audits

● Advise staff with regards to claiming UIF benefits (Maternity, Terminated employees etc)

● Supply all relevant documentation for the application of unemployment benefits.

● Liaise with employee or consults from the labour department with regards to an employee or former employee’s UIF application.

● Ensure branches/sites are prepared for labour audits.

● Compile all relevant information required for labour audit.

Filing

• Ensuring all personnel files are in order
• Ensure all relevant info in personnel files
• Ensure all correspondence is filed
• Maintain filing system

Transfers

● Ensure all personnel transferred from Branches/Sites are recorded.

● Liaise with payroll department regarding staff transfers in order to update on payroll

Contracts

• Issuing all new personnel with contracts and supporting info (Policy/Procedures)
• Ensuring all fixed contracts are up to date (Renewed/Extended)
• Ensure all new contracts are loaded onto payroll system.

Requirements

• National Diploma HR or similar (essential)
• Minimum 6 years’ relevant experience
• IR, HR Admin in unionised environment. SDF, Equity reporting, BBBEE Skills and Mng Control
• CCMA/CDR experience, Section 189, HR policies and procedures

Competencies

• Excel – test to be given
• Sage Payroll, SI, ODBC

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