HR Coordinator

SUMMARY:
Our client in the non-profit organization industry is looking for a HR Coordinator to join their team.

POSITION INFO:
Purpose: 

The purpose of the role is to facilitate human resource functions while driving employee engagement to achieve the organization’s target culture.

Key Responsibilities:

Living the Legacy (internally and externally

• Adherence to all Policies and Procedures that 
• Govern the Founders principles and the client.
• Takes ownership of personal development in order to add value, demonstrate new ideas and possibilities to achieve the vision of the client.
• Demonstrates the spirit of “Living the Legacy” in all interpersonal, team and business relations

• Monitor vacancies, obtain line managers' recommendations and Head of Support Services approval to recruit
• Coordinate all recruitment administration activities by; matching applicants’ credentials to the advertised job profile and shortlisting, liaising with agencies to obtain all required checks and references, setting up interviews, receiving interviewees and interviewers, providing HR service in interviews, preparing interview reports for internally driven recruitment.
• Prepare offer letters for the panel selected and Head of Support Services approved candidates, and submit for sign-off by the line manager and Chief Executive (CE).

• Initiate monthly payroll activity
• Capture information for monthly payroll; overtime, expense claims, provident / pension fund, medical aid changes and garnishee orders.
• Follow up on the enrolment with medical aid scheme and advice of terminating employees how to convert subscription source.
• Capture all approved salary and allowances adjustment, annual salary increases, submit to the Financial

• Coordinate all Performance Improvement Plans (PIP), ensure reasonableness of the plan, coordinate PIP reviews, guide line managers and affected employees towards a successful implementation and completion
• Facilitate resolution of performance management related queries.
• Facilitate development of yearly performance contracts
• Draw learning and development needs from the mid-year and year-end performance reviews and

• Facilitate review of disciplinary policies and processes as appropriate
• Conduct workshops and facilitate interventions to raise employee awareness of employee handbook
• Provide appropriate documentation required by management to lodge disciplinary enquiries.
• Provide the client staff with appropriate documentation to lodge grievances.
• Register disciplinary enquiries and grievances lodged against staff and facilitate process.
• Coordinate logistics of hearings and provide administrative support 

• Implement organization’s employee wellness strategy
• Organize annual Employee Wellness Day events in conjunction with Communications department
• Provide input into internal communications plan and approach for the year
• Conduct yearly culture/ employee satisfaction surveys

• Diploma or degree in Human Resource Management
• Understanding of a Non-Profit Organization structure
• A minimum of five (5) years’ working experience within a HR department or environment
• Knowledge of ability to implement processes of the HR Value Chain
• Knowledge of and experience in the application of HR legislation
• Experience in MS Office