HR Administrator

SUMMARY:
Our client, a Global trading, logistics and distribution company, currently seeks a HR Administrator/2IC to the HR Manager. You will be tasked with the establishment, management and monitoring of human resources standards, processes, systems and training within the organisation.

POSITION INFO:

Minimum Job Requirements:

• Matric.
• Degree/Diploma in HR an advantage.
• Knowledge of techniques of interviewing, selecting and recruiting applications for employment.
• Administration experience with exposure with dealing with queries, problem solving and adhoc projects.
• Working knowledge of Employment Legislation and best practice to implement in the business.
• Advanced knowledge of MS Office (Excel, Word, Powerpoint, etc.).

Key Performance Areas:

Administration:

• Provide support for a wide variety of activities of HR including employee relations, recruiting, and administration of benefits.
• Administration including updating, filing spread sheets, reference checking, invoicing, and issuing of letters and contracts.
• Maintain the personal records of employees on matters such as medical aid, pension, leave and training, and prepare associated management reports.
• Provide information to employees on HR policies and procedures, including Employment Equity, anti-discrimination and skills development.
• Ensure the maintenance of employment operations including recruitment, job descriptions, remuneration, selection processes, induction processes and exit interviews.
• Support on day-to-day basis and contributing to the long-run development of HR function in specific, during an initial phase of recruitment growth and development.
• Enter data into the database or HR system for maintaining accurate records.
• Maintain and develop the filing system for staff files.
• Assist the HR Manager with the maintenance and development of HR procedures and policies.
• Provide back-up assistance to Reception to cover breaks and leave periods.
• Collect and keep track record of receipts for the HR Managers company credit cards.
• Raise purchase orders and receipt and stay within monthly financial timelines.
• Assist with monthly and facilitate year end BEE audits.
• Draft HR Policies and SOP’s.
• Make organisational announcements on behalf of the Corporate Services Manager and inform all staff of any upcoming events.
• Ensure all job files that require archiving are correctly recorded on the appropriate system, contact the archiving company on a periodic basis to ensure files are correctly sent to store. On request to recover files from archive overnight and arrange despatch to the requesting person.
• Keep record of all Warehouse Labour workers Timesheets – saved per week.
• Receive, analyse and create PO''s for contracted labour staff on a weekly basis – Tettey Risk.
• Save Excel sheets according to the week processed.
• Any other duties relevant to the position as delegated by the HR Manager.

Recruitment & Onboarding:

• Post and advertise open positions and assist in recruitment process.
• Assist with staff inductions and prepare materials.
• Ensure job descriptions are accurate and updated at least annually.
• Develop and maintain good relationship with employment agencies and other recruitment resources.
• Write ads and post open positions, draft offer letters for new hires.
• Participate in interviews as required and assist Managers in identifying and creating job related interview questions.
• Ensure the execution of all pre-employment checks are done.
• Check applicant references, make job offers and initiate needed paperwork.
• Update the company organogram on a monthly basis.
• Conduct staff inductions and prepare materials.

Skills Development:

• Administer the Performance Management System.
• Undertake the role of Secondary Skills Development Facilitator.
• Assist with the annual WSP/ATR for the relevant TETA.
• Maintain accurate training records for the organisation including proof of payments and registrations.
• Maintain the training matrix and training plans.
• Build strong relationships with relevant training agencies and TETA.
• Monitor Learnerships and Internships in the organisation to ensure compliance and that KPIS are being met.
• Assist in planning annual sales and management training conferences.

Other Functions:

• Co-ordinate social events for staff wellbeing with the assistance of the HR Manager and Marketing Manager.
• Co-ordinate charity events with assistance if the Marketing Manager.
• Any other duties/tasks relevant to the position as delegated by the HR Manager or Managing Director.

Competencies:

• Ability to work in confidential environment.
• Able to deliver effective results, meet tight deadlines and targets.
• Able to work independently on a board varsity of projects.
• Excellent reporting skills and document management.
• Excellent attention to detail.
• Analytical and strong problem solving skills.
• Excellent communication skills.
• Well-presented and customer centric.
• Driven and able to cope in a very faced-paced environment.
• "Can do" attitude.

NB! This job is now closed. You can apply for other jobs by uploading your CV.