HR Administrator

SUMMARY:
Human Resource Administrator
Purpose:
 
Responsible for the co-ordinating and supporting of general HR tasks which includes but not limited to training and development, HR stats and reports and recruitment and selection etc …
 
Responsibilities:
 
 
1. Co-ordinating Human Resources administration and activities.
 

• Performs other HR duties and projects as may be required and assigned from time to time and in accordance with the company’s standards and policies.
• Assists with general HR queries as and when they occur.
• Create and Maintain the Employee Personal Files on site, both electronically and digitally (the digital file is to be saved on the drive).
• Ensure that accurate minutes are taken for HR and Operations meetings and distributed timeously.
• Ensure boardrooms for HR and operations meetings are booked in advance and that the venue is stated on the calendar invite.
• Assist Operations and HR Department with queries pertaining to VTime and other HR systems.
• Distribute all notices, vacancies and policies to all on site.
• Ensure that supervisors are adhering to the SOP on the HR systems and validate anomalies with supervisors.
• Arrange and co-ordinate functions for the HR Department e.g. Long Service Award and Employee of the Month.
• Attends OPS meetings on site
• Site visits- visiting of the sites linked to your contract.
• Assist with Audit support for both internal and external audits.

• Keep all HR databases up to date for various HR Reports.
• Assists in gathering information and the compilation of statistics for various departmental and operations reports.
• Assist with ensuring that site Organogram information is updated monthly and prior to the commencement of the new month.

• Assist with the onboarding process for new hires, ensuring they have the necessary documentation information, access and coordinate the offboarding process for departing employees.
• Finalise vacancy notice with Line Manager.
• Collate and distribute vacancy notices internally, with external recruitment agencies, or posting positions on internet for all positions up to Supervisory level.
• Setting up and conducting interviews and reference checks for positions.
• Ensures adherence to legislative requirements in respect of recruitment and selection procedures.
• Aligns all recruitment and selection practices with corporate directives e.g. Recruitment and Selection Policy.
• Administration of all recruitment documentation, Personnel requisition forms, employee take on documentation, letters of appointment, Contracts of employment.
• Administrating employee benefits and liaising with employees and providers.
• Conducting MIE checks as well as coordinating medical tests for new starters and all take-ons.

• Source and investigate various training for staff.
• Assist with coordinating, capturing and monitoring both internal and external training for all employees.
• Co-ordinate and liaise with all Training Providers that conduct training on site.
• Sources materials and quotes from suppliers or training providers.

POSITION INFO:
5. Employee Engagement
 

• Support initiatives that foster a positive work environment and employee engagement.

• Respond to queries of employees on HR -Related issues and aid in resolving conflicts internally. 

• Must have sound computer knowledge.
• Must have at least 2-3 years HR Administration experience
• Must have Matric or NQF Level 4 Qualification
• Must have a National Diploma or Degree in HR or similar qualification

• Administrative Skills- Advance Level
• Pro-active - Proficient level
• Communication - Proficient level
• Organisational skills - Proficient level
• Interpersonal skills - Proficient level
• Analytical ability - Proficient level
• Methodical and Process Orientation – Proficient level
• Results Driven - Proficient level
• Leadership skills - Intermediate lev