HR ADMINISTRATOR

SUMMARY:
Our client is a specialist in the Manufacturing  of windows, doors, showers doors, curtain walls and shopfronts.

POSITION INFO:
Purpose of the Role:
This position acts as the first point of contact for HR-related queries from both management and employees.

Role: HR Administrator 
Location: Springfield Park, Durban SA

Requirements:

• Bachelor’s Degree (NQF level 7) or equivalent preferred
• At least 2 years of experience as an administrator in a people environment
• Experience in benefits and payroll administration
• Legislative reporting (EEA2, EEA4, WSP, ATR, BBBEE)

• Attention to detail
• Multi-tasking and prioritizing in a pressurized environment
• Report Writing
• Microsoft office (Word, Excel, PowerPoint)
• Teaming
• Self-driven with high levels of initiative
• People focussed

• Ensure that all employee information is accurately uploaded and maintained on the HR System and any other System that may house employee data;
• Ensure employee files are maintained with the most relevant documentation (soft or hard copies)
• Handle employee information and records confidentially and in line with the requirements of POPI

• Produce employee reports at the request of key stakeholders
• Collate and coordinate information required for all regulatory reporting (BBBEE, Employment Equity, and Skills Development)
• Assist with the compilation of the monthly HR report for EXCO
• Provide department leaders with employee stats as and when required

• Meet with Hiring Managers to obtain details of requirements
• Follow the necessary approval protocols
• Advertise vacancies
• Where approved, liase with Recruitment Agents, providing direction
• Create a database of applicants
• Shortlist CVs and conduct the first-round of telephonic interviews
• Share the shortlist with the Hiring Manager and agree interview process going forward
• Manage the logistics of the interview process
• Setup and manage technical and/or psychometric tests where required
• Conduct reference checks on final shortlisted candidates
• Prepare mock payslips where required
• Manage the appointment process of the selected candidate

• Prepare Employment packs for all new joiners
• Ensure IT is aware of new joiners starting so they can prepare hardware and setup before the employee's first day
• Assist new joiners to navigate the environment, sharing internal systems and operating protocols, making necessary introductions, collation of outstanding documents and address queries
• Be the point of contact for the new joiner
• Manage the Probation process

• Collate information required for Employment Equity
• Prepare the EEA2 and EEA4 for review by XX
• Oversee the activities of the EE Forum

• Ensure that all filing related to people practises are maintained
• Assist with day-to-day operations of the HR Department
• Manage staff birthdays, long service awards, and key celebrations
• Compiling letters for employees (VISA, UIF, Certificates of Service, etc.)
• Notify IT regarding any organisational structure changes
• Maintain up to date organograms for the organization and the various departments

• Ensure that the monthly payroll spreadsheet is accurately updated and timeously submitted to Payroll
• Manage Employee leave applications, approvals and balances
• Consolidate Employee overtime in conjunction with Line Managers and ensure timeous payment
• Ensure all queries are handled timeous 
• Benefit Administration
• Keep abreast of all external benefit changes and communicate to the relevant parties
• Administer and manage the companies Medical Aid Scheme, Gap Cover, Life and Disability portfolios
• Timeously distribute accurate schedules to 3rd parties in respect of medical aid, group life and gap cover
• Assist staff with enquiries and resolve queries related to benefits

• Assist with the annual bonus process and maintain accurate records
• Assist with the annual and interim increases

• Assist with logistics of all HR driven initiatives
• Maintain the HR Activity Calendar
• Keep record of all training interventions and attendance by month
• Assist in the preparation of the WSP, ATR and ensure timeous submission to the SETA
• Other Ad hoc duties as may be required from time to time

NB! This job is now closed. You can apply for other jobs by uploading your CV.