HR & Payroll Administrator

SUMMARY:
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POSITION INFO:

Position based in Hillcrest 

12 Month Fixed Term Contract

This role description sets out the typical duties and obligations of the function of the HR and Payroll Administrator.

This list is not intended to be exhaustive but rather a summary of the general duties, responsibilities and KPI’s. 

• As an HR and Payroll Administrator, you will play a crucial role in ensuring the smooth and efficient functioning of the human resources and payroll administration functions within the organization.
• This position requires a detail-oriented individual with a strong understanding of HR policies, payroll processes, and compliance regulations.
• The HR and Payroll Administrator will be responsible for handling a variety of tasks related to employee records, payroll processing, benefits administration, and maintaining compliance with relevant laws and company policies, updating our BEE123 & EE123 platforms.

Payroll Processing:

• Accurately process weekly, fortnightly or monthly payroll for employees.
• Accurately process mid-month reimbursement claims
• Calculate and input employee hours, bonuses, commissions, and deductions.
• Ensure compliance with tax regulations and other statutory requirements.
• Address and resolve payroll-related inquiries from employees.

HR Administration:

• Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
• Assist in the onboarding process, including new hire orientation and documentation.
• Process employee status changes, such as promotions, transfers, and terminations.
• Generate employment verification letters and respond to HR-related queries.

Benefits Administration:

• Administer employee benefits programs, including the group life, income protector & dread disease insurance and any other perks.
• Assist employees with benefit-related inquiries and concerns.
• Collaborate with external vendors to ensure seamless benefits administration.
• Collaborate with international vendors for overseas employees

Compliance:

• Stay current on HR laws and regulations to ensure compliance.
• Prepare and submit required reports to government agencies.
• Assist in HR audits to ensure compliance with company policies and legal requirements.

Recordkeeping:

• Maintain confidentiality and accuracy of employee records.
• Manage and organize HR documentation, including personnel files and other relevant paperwork.
• Support the implementation and maintenance of electronic recordkeeping systems.
• Maintain training registers for workskills plans

Payroll Accuracy and Efficiency:

• Ensure timely and accurate processing of payroll to prevent errors and discrepancies.
• Collaborate with finance to meet budgetary targets and financial goals.
• Mitigate financial risks by adhering to payroll regulations and tax compliance.

Benefits Administration:

• Efficiently manage employee benefits programs, contributing to overall compensation satisfaction.
• Evaluate and recommend cost-effective benefit options to align with budgetary goals.
• Ensure compliance with regulatory requirements related to benefits

Training and Development:

• Maintain coordinate professional development programs.
• Contribute to a skilled and capable workforce that positively impacts business performance.
• Align training initiatives with organizational goals

Data Security and Confidentiality:

• Ensure the security and confidentiality of employee data.
• Mitigate risks associated with data breaches or privacy violations.
• Adhere to industry standards and legal requirements related to data protection.

BBBEE and Employment Equity

• Maintain payroll information on digital platforms
• Maintain Training registers
• Update Equity comittee minutes and payroll information relevant to BBBEE and Employment Equity
• Submitt EEA reports annually
• Maintain and monitor EEA12 equity plan

REQUIREMENTS:

• Bachelor's degree in Human Resources, Business Administration, or related field.

• MS Office (Excel, word, etc)

• Previous experience in HR and payroll administration.

• Strong understanding of HR laws, regulations, and compliance requirements.

• Proficient in using SAGE 300 and payroll software.

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CORE Competencies:

• Driving Customer Value

• Fostering Collaboration

• Passion For Results

ROLE Competencies:

• Accuracy

• Ensuring efficiency & excellence

• Planning and organising

• Communication

• Decision making

• Initiating action

• Excellent attention to detail and organizational skills.

• Strong communication and interpersonal skills.

• Ability to handle sensitive information with confidentiality.

• Integrity and trustworthiness.

• Proactive and solution-oriented mindset.

• Ability to work independently and collaboratively within a team.

• Strong analytical and problem-solving skills.

• Excellent time management skills and ability to meet deadlines.

• Ability to work collaboratively in a team environment, fostering positive relationships with colleagues and service providers.

• A flexible and adaptable mindset, open to learning and incorporating new technologies and methodologies.

• Alignment with our company values and a commitment to contributing to a positive and inclusive workplace culture.

• Respectful Communication: Values and practises respectful communication, actively listening to others' ideas and providing constructive feedback, contributing to a supportive and inclusive team culture.