Foreign Creditors Clerk

Job Function

Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Duties / Responsibilities:

• Obtain all supplier statements at month end
• Compare to creditors ledger in Syspro
• Account for all reconciling items
• Ensure all tax invoices are VAT compliant i.t.o. of SARS requirements
• Finalize creditors reconciliation statement
• Prepare EFT requisition for payment
• Submit to Financial Manager for signoff
• Submit monthly cash flow requirement to Financial Manager
• Stamp EFT requisition as paid once payment released on Banking Application
• Prepare monthly Accrual List of all creditors
• Follow up on all outstanding queries with operations
• Capture and Process invoices onto Syspro
• Process and check all freight invoices
• Capture freight invoices
• Ensure Customs and Duties are charged and dealt with correctly
• Ensure what has been charged ties up to agreement with freight providers
• Process foreign creditors
• Captured foreign invoices
• Check and investigate foreign currency variance
• Check and investigate purchase price variances
• Match invoices to GRNs and raise qiuerries for exception
• Keep track of payment due dates and submit foreign invoices for payment when due
• Capture foreign payments and supporting documentation onto the Banking online payment system
• Process all monthly cashbooks (Cheque account and credit cards)
• Ensure all invoices are processed and paid monthly
• Ensure the GRNs stay up to date and are matched to invoices timeously
• Ensure all Monthly Debit Order Invoices and Statements have been received
• Assist with the preparation of the month end review
• Assist the Financial Controller at month end with preparing GL Reconciliations
• Ensure that the Fixed Asset Register agrees to the GL
• Ensure that the subledger listings agree to the GL and follow up on any differences
• Ensure all journals are printed and reviewed
• Ensure all credit notes are printed and reviewed
• Ensure all credit card transactions have sufficient supporting documents and are reviewed
• Ensure Capex listing is up to date with sufficient support and is reviewed
• BEE Report preparation
• Purchase Orders
• Request Quotations
• Prepare Purchase Orders for suppliers

Minimum Requirements:

• Diploma / NQF level 6 (Diploma course of 1 to 3 years)
• Minimum 2-5 Years requirements
• Syspro (Advantageous)