Fleet Administrator

Purpose of role

The Fleet administrator will work closely with the fleet manager and assist with the day-to-day operations of each vehicle.

Duties and Responsibilities

Provide administrative support to line mangers in respect:

• Assistant to the Fleet and Procurement Officer 
• Monitor and ensure the fleet operation complies with national laws and regulations.
• Checking in and out of vehicles 
• Vehicle inspection to ensure vehicles are 100% roadworthy
• Tracking vehicles / drivers and on route follow-up
• Register drivers ID tags and monitor driving habits
• Liase with Finance on Fuel Consumption monitoring and reporting
• Compile monthly reports on movements e.g. areas visited, mileage, trends, issues, and vehicle usage
• Oversee inventory according to company guidelines
• Maintain updated and accurate records of inventory
• Investigate and correct discrepancies in reported quantities and locations of all inventory
• Breakdown liaison
• Support monitoring of vehicle life cycles (service intervals, repairs, insurance, mileage/hours, washing internal and external, fuelling, tires and oil)
• Any other duties as and when requested by management

Skills required

• Verbal and written communication
• Planning and organising
• Managerial Skills
• Time Management
• Analytical. Problem solving and good sense of judgement
• Paying attention to detail
• Self-motivated
• Ms Office Programme

Requirements

• Diploma/ Degree in logistics
• Driver’s license