Fixed Assets Officer

Recruiter:

Mindworx Consulting

Job Ref:

CNT000428/TN

Date posted:

Thursday, July 14, 2022

Location:

Durban, South Africa

SUMMARY:
Our client based in Durban is looking for a Fixed Assets Officer to be responsible in assisting in recording and maintaining the Company and its subsidiary’s fixed asset, including updated the fixed asset register, the tracking of assets, recording of depreciation and accounting for the disposal of fixed asset.

JOB DESCRIPTION:

Key Performance Areas
Provide effective Fixed Asset Accounting Function to the Company

Maintain a complete and accurate fixed asset register that complies with GRAP standards:
Record approved fixed asset movements (additions, transfers and disposals) in the fixed asset register.
Trace description and asset details to source documents ahead of capturing on the fixed asset register.
Record amendments to the asset data in the fixed asset register accurately and in a timeously manner.
Prepare the monthly capitalisation schedule and reconcile this to the General Ledger.
Maintain source documents to ensure accurate record-keeping in terms of the required legislation.
Assign asset numbers to fixed assets.
Comply with the relevant policies, procedures and internal controls.

Physical Verification of assets:

Plan and co-ordinate the verification dates.
Monitor the execution of the asset verification process
Update the fixed asset register accurately with the approved results of the verification. al
Warrantees and Guarantees:
Create a warrantees and guarantees databases by collating warranty and guarantee documentation for all assets.
Update the warranties for additions.
Inform the users if a warranty exists or not, which will determine the procurement of the repair/replacement.
Follow up on the repair status and the return of assets.
Financial Year End:
Assist in preparing fixed asset schedules.
Assist with the audit
Maintain a register of minor assets.
Review and recommend updates process flows.

Inventory and consumables

Conduct the quarterly compliance audits on inventory and consumables.
Report on the results of the compliance audits within one week of compliance audit.
Investigate discrepancies and resolve.
Plan and schedule the periodic stock count.
Develop and maintain process flows/SOP for inventory and consumables.

Assist in providing effective insurance of all Company assets

Co-ordinate training on all insurance policies. In the event of an insurance claim, collate all the supporting documentation for the insurance claims and ensure completeness thereof. E.g. Incident
Report, Police reports, quotes etc.
Complete the insurance claim form and submit the documentation within one day of receiving all information.
Update the insurance tracker with the claim details.
Follow-up on status of claims with the insurers and investigate long outstanding claims.
Enquire with the cash and bank clerk if the settlement for any insurance claim has been received.
Co-ordinate all claims between the users departments and the insurance brokers to achieve a speedy resolution.
Assets in preparing the insurance renewal information for assets.
Prepare an insurance analysis indicating the premiums payable, declared value per class and commission payable as per the renewal versus the invoices received.

Qualifications, Knowledge

Diploma in Accounting
Valid Code EB (Code 08) vehicle license
Minimum of 3 years’ experience in fixed assets environment
Sound knowledge of PFMA, Treasury Regulations, and GRAP standards (Specifically those Related to Fixed Assets)
Knowledge of Pastel Accounting System, or similar system
Strong knowledge of asset numbering techniques, bar-coding equipment and asset tagging
Computer literacy in MS Office, with advanced Excel skills including working with Pivot tables
Effective verbal and written communication skills
Attention to detail to ensure accuracy
Teamworks
Service excellence
Willingness to work outside of an office environment, travel between sites and perform asset tagging and verification processes

If you have not been contacted for an interview within 2 weeks of the closing date, please assume that your application was unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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