Financial Controller Fuel Station - Strand

SUMMARY:
Financial Controller Fuel Station

POSITION INFO:

Purpose of the position:

To oversee the management, purchase and replenishment of goods to ensure maintenance of stock levels and financial management.

 Regular assigned tasks and responsibilities will include but are not limited to the following:

1.)    Stock ordering:

• Maintain Stock plans for ordering
• Process suggested ordering on Win Branch and place order with suppliers
• Analyze sales and ensure stock levels are correct to minimize stock loss
• Maintain storeroom Bin Cards

2.)    Stock receiving:

• Ensure staff receive stock correctly from supplier / delivery
• If any short or over delivery, staff must make note of it on invoice. If they do not, train them correctly
• Supervise the maintenance of the storeroom and ensure proper arrangement of stock after delivery
• Oversee the unpacking or stocking of shelves as may be required
• Oversee the standard of merchandising to ensure appropriate stock presentation as may be required

 3.)    Stock capturing:

• Correctly capture stock / invoice on back office systems, Win Branch
• Capture all invoices as soon as possible after delivery, before stock take can take place on following day
• Ensure selling prices are adjusted correctly according to margin if there is a change in cost price
• All processed invoices to be given to the applicable person to finalize for payment as soon as possible

 4.)    Stock takes:

• Supervise ongoing stock takes weekly to ensure stock levels are accurate
• Check variance after each stock take
• If you are satisfied with totals, manager must approve with signature
• Update stock levels to finalize stock take

5.)    Promotions:

• Ensure posters are on display and leaflets distributed
• Ensure all promotions are scanning correctly on POS systems

 6.)    Pricing:

• Ensure correct margin and markup on all items
• Print price labels for all items in shop

 7.)    Schedules:

• Set up a schedule as to what days of the week, weekly orders and deliveries take place

 8.)    Reporting / Admin:

• Do daily tasks on Win Branch:
  • Fuel receiving
  • Daily Workflows
  • Reports when required by management
  • Month end reports on 1^st of every month

 Financial Management:

 1.)    Cash Handling: All money generated on site and the application of this money is the responsibility of financial controller, even if delegated. Ensure that the necessary systems are in place to control cash, bank transfers etc. Only the manager is allowed to do payments from the company’ bank account.

2.)    Debtors: It is illegal to sell fuel on account. Despite this some debtors might under certain circumstances exist at a site. The vetting and control of these debtors is the responsibility of the financial controller.

3.)    Creditors: You will have a large number of companies supplying you with a variety of products. The general manager must ensure that the best prices and terms are negotiated with the creditors, and that they are settled as per the creditor’s agreements. Always negotiate with creditors for better prices and terms to enable you to maximise profits.

4.)    Operating System: Ensure that you receive training on the operating system of your site. This is crucial in managing stock levels, GP’s and stock losses.

5.)    Profit and stock control:  As touched on previously, ensure that the best quality product at the best available price, in the right quantity is always available on site and that it is merchandised correctly to ensure a pleasant shopping experience for you customer. Hand in hand herewith ensure that you are familiar with competitor’s actions and do price tracking regularly. Always maximise Gross Profit levels and minimise expenses.