Financial Assistant

SUMMARY:
My Client in the Automotive Component Manufacturing Industry is looking for a Finance Assistant

POSITION INFO:

My Client in the Automotive Component Manufacturing Industry is looking for a Finance Assistant to compile and provide accurate and timeous Financial information to Management in order to make informed business decisions

Duties / Responsibilities:

Financial Control:

• Participate in the Audit process
• Adhere to Financial Policies and Procedures
• Protect company assets (working capital & fixed assets)
• Assist in the detection and prevention of fraud and promptly report any suspicious behaviour
• Promote good Corporate Governance
• Build and Maintain strong relationships with key customers counterparts
• Resolve customer requests and queries on statements
• Initiate and Follow-up regarding outstanding collections
• Follow-up with Customer service and sales regarding outstanding Credit Notes

General Financial:

• Provide financial analysis and support to FICO Manager
• Reconciliations and analysis of all GL accounts to sub-ledgers and supporting documents
• Monthly reconciliation of all control accounts
• Monthly reconciliation of Bank Accounts (Local & Foreign)
• Process cashbook receipts and\or payments received on bank account with Syspro
• Support and participate during YEFC and Budgeting process
• Comply with Internal Controls and company policy
• Support and prepare key reporting disclosures for DW submission
• Perform daily/weekly/monthly TM5 updates as per deadlines – categorising historical amounts into correct classifications
• Compile Rebates and Discount calculations for month end processing
• Prepare general ledger journals from reconciliations prepared
• Monthly journals in Syspro which have been prepared by either FICO Manager or Financial Assistant
• Compile general ledger reconciliations with analysis and commentary
• Ensure that transactions are categorized daily

Banking & CashBook

• Exporting the bank into excel daily to process withdrawals
• Loading of payments for monthly and adhoc payments
• Processing of withdrawals into the cash book
• Maintain Banking recipients on FNB platform            

Foreign Payments     

• Foreign payment planning schedule for payment
• Loading of foreign payments for payment
• Queries with SARB with regards to Inward\Outward swifts
• Sending off supporting docs together with payment confirmation to the bank   
  

Travel Expense Claims & Travel Advances & Fuel & CellPhones

• Review all travel claims in-line with Policy, for FM sign-off and payment thereof
• Review Fuel & CellPhone expenditure in-line with Policy (highlight any deviations)

Fixed Asset Register\Lease Liability

• Updating the Fixed asset/lease register (Capitalizations and disposals)
• Participate with asset verification, support tagging process and prepare sanitized asset listing for Syspro migration to Asset Module

Month_end

• Prepare journals
• DW Inter-Co Payables reconciliation
• Prepare Sales Commission for VIP
• GRN Account Reconciliation
• Goods-in-transit schedule (closing rate applied for accrual)
• Process non-stock invoices
• Support with Margin analysis and identify deviations from forecast or Budget targets

Suppliers:

• Matching material invoices with GR and Posting of non-stock invoices 
• 100% Reconciliation of Foreign & Local supplier accounts and following up on outstanding items
• Share remittances with suppliers
• GRN reconciliation (GRIR matches)

Customers

• Monthly review of Customer Target Bonus in-line with current Sales agreements
• Monthly review of Marketing spends and accruals to ensure no deviation from agreed targets   

Audits and Year-End Processes:

• Support FICO Manager with Year-end Statutory Audit (external) in line with the consolidated Audit plan
• Prepare and support with SARS VAT Audits and submission of documents

Continuous Improvement:

• Identify improvement opportunities and make recommendations for improvements
• Participate in Continuous Improvement initiatives

Reporting:

• Generate information and reports for internal and external use
• MIMS report submission on 1^st of every month
• Overdue monitoring report submission on 7^th of every month

HR      

• Review of PAYE, UIF and SDL, in preparation for EMP201 submission and payment together with HR manager
• Reconcile monthly Medical Aid GL account
• Upload monthly VIP prepared journal

Minimum Requirements:

• BCom or National Diploma (Financial Accounting)
• MS Office (Excel, Word, PowerPoint, Outlook)
• Syspro
• 3 - 5 Years similar experience in the Automotive Manufacturing Industry

NB! This job is now closed. You can apply for other jobs by uploading your CV.