Financial Assistant

SUMMARY:
Our client, who is a leader in their industry, is looking for a Financial Assistant to join their team at their Pretoria East office.

POSITION INFO:
Requirements:

• Senior Certificate (grade 12), with accounting as a subject.
• 2 Years relevant experience.
• Pastel, NAV or similar financial system experience.
• Computer literate in MS Word, Excel, PowerPoint and Microsoft Outlook on intermediate level.
• Good communication and interpersonal skills and able to work independently.
• Must be detail orientated.
• Valid code 8 drivers licence.
• Own transport.
• Must be willing and able to work overtime, including weekends.
• Must be able and willing to travel and sleep out.
• Must at least understand Afrikaans (Essential)

• Responsible to ensure that there are no diary clashes with regards to meetings, etc.
• Timeous and up to date responses:
  • ensure that calendars sync with each other all the time.
  • coordination at the beginning and end of the year to ensure smooth running.
  • day-to-day basis - ensure smooth running , that deadlines sent for the day are met, all documents involved are up to date.

• Respond/reply to emails on behalf of the CFO
• Follow up on emails sent

• Completion of all necessary documents (i.e. vendor applications etc.)
• Filing and storing of all documents received (on cloud and hard-copy file)
• Prepare documents for meetings.
• Assist with document administration (typing notes, agendas, letters)
• Filing documents in correct order, according to meeting date, various entities and sections.
• Create purchase orders for the Finance and Corporate Services department. Obtain approval and signatures from the CFO and submit to the creditors clerk for payment.

• Financial reporting on various internal and external projects
• Reporting dates to Exco and the Board
• SARS deadlines per category per entity, etc.
• Liaise, align and communicate with the finance team to meet these deadlines
• Basic financial calculations and working papers.

• All bank administration for the various banks and various entities and users on banking platforms.

• Scheduling of meetings for the CFO
• Booking of boardroom
• Catering, when applicable
• Welcome guests on arrival for meetings and/or workshops.

• • Travel arrangements for Finance team (flights, accommodation and car and shuttle rental)
  • Accommodation arrangements for finance team for meetings at Nampo Park with the team member from other departments arranging these meetings.
  • Claim administration: completion and supporting documentation.

• • Assistance and administration with regards to IT, quotations etc.

• Manage diaries of various pool vehicles at Pretoria office
• Km’s management and book various vehicles services (within service intervals ) with our service provider
• Liaise and arrange car wash for pool cars timeously with our service provider

• • Ad-hoc assistance as and when needed pick-up, drop-off of documentation and ad-hoc purchases with the e-Wallet card etc.
  • Capturing the teams leave
  • Minutes of our team meetings
  • Any ad-hoc assistance from time to time with regards to the finance and corporate services department.

NB! This job is now closed. You can apply for other jobs by uploading your CV.