Financial Administrator

Location: Johannesburg, South Africa
Salary: Annual Salary
Recruiter: CFS Recruitment
Job Ref: FARC
Summary: Financial Administrator



Job Description

6 Month Contract 


Creditors Clerk duties

  • To accurately capture verified invoices in the accounting system in order to effect payment on time and accurately to creditors
  • Ensure invoices are properly authorised in accordance with levels of authority and allocate it to the correct Supplier and General Ledger accounts on a daily basis
  • Prepare Payment request forms for all suppliers by payment deadlines
  • Prepare a payment schedule for all month end suppliers per company
  • Accurately prepare monthly reconciliations of creditors accounts statements against the creditors ageing analysis
  • Ensure all monthly re-occurring creditors'' invoices are accounted for and captured
  • Manage all payments and creditors across the board and ensure accuracy such capturing in the right period, detect any missing reoccurring invoices, payment due dates, etc.
  • Accurately reconcile the open item schedule in the creditors sub system for each creditor
  • Ensure resolution and queries pertaining to creditors are dealt with effectively and timeously
  • To compare all quotes and agreed contracts to amounts invoiced. Identify any variances.
  • Notify relevant management of expiry / renewals of contracts.
  • Assist with the obtaining of quotations as and when required.

Ad hoc duties

  • Filing of all finance documentation
  • Assist with cashbooks and bank recons from time to time
  • Assist with general administration for banking, correspondence letters, etc
  • Be expected to comply with any reasonable request from the Financial Manager to undertake work of a similar level that is not specified in this job description

Experience Required

  • Minimum of 3-5 years of accounts payable experience
  • Experience in Sage Evolution would be advantageous
  • Experience in cashbook processing and bank reconciliations would be advantageous.
  • Must be attentive to detail
  • Able to set and meet deadlines under pressure
  • Awareness and understanding of statutory requirements (VAT)
  • Team player and ability to work independently
  • Must be able to communicate clearly and effectively

Operations (FlexiBroker system)

Monthly responsibilities

  • Client age analysis: print in excel - client debit note balances & add ageing columns, update if any payments have been received on spreadsheet
  • Flexi payment allocations & journals
  • Annual bordereaux payments - sorting & preparation of cover sheets (payment schedules)
  • Prepare binder fees
  • Track commissions
  • Unpaid debit orders: prepare and emai all unpaid reports
  • Monthly bordereaux payments in advanced:- sorting & preparation of spreadsheets
  • IVP (inception value product) - extracts to be done at month-end (list of vehicles with ivp and premiums to be adjusted on bord)
  • RSI (risk solutions international) - extracts to be done at month-end (bordereaux & client info)
  • Omi (old mutual insurance) monthly & annual bordereaux summary excel format – uploaded to ftp site
  • Month-end process: file transfers (once a month)
  • Periodic process (bordereaux/raise monthly debits/close period end) - follow procedures as set out on flexi
  • Refunds (all branches) - payment date 30th

Experience Required

  • Excel – at least at medium proficiency level


Person Specifications:

  • Any gender/race


? Gross salary R20 000 – R25 000, negotiable depending on experience.

? Compulsory membership of the Group Provident Fund: 50/50 contribution of 5% each, plus employer funded risk benefit.

? Accumulate paid annual leave at the rate of 1.25 days for every month worked.

? Working hours: Monday – Friday 08h30 – 16h00 with a 30 minutes lunch break.


To start as soon as possible.

Willing to work over December 2020, except between Christmas and New Year, to support skeleton staff.



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