Financial Administrator - 6 month fixed Term contract

Location: Johannesburg, South Africa
Salary: R240K- R300K depending on experience, Compulsory membership of the Group Provident fudn
Recruiter: Execuplace Appointments
Job Ref: GSG
Summary: Financial Administrator

 

 

Job Description

Our client, a dynamic Financial Services Provider based in Houghton is seeking to employ a Financial Administrator - to join their team of 8 in the Group Finance Department at their Head Office/

 

The position is a fixed term for 6 months to start as soon as possible

Job Specification

This is a hybrid position between two sections of the Finance Department, namely on the Finance side - reporting to the Financial Manager, and on the Operations (Flexibroker) side of the department - reporting to the Admin Manager.

Finance

Creditors Clerk duties

  • To accurately capture verified invoices in the accounting system in order to effect payment on time and accurately to creditors
  • Ensure invoices are properly authorised in accordance with levels of authority and alocate it to the correct Supplier and General Ledger accounts on a daily basis
  • Prepare Payment request forms for all suppliers by payment deadlines
  • Prepare a payment schedule for all month end suppliers per company
  • Accurately prepare monthly reconciliations of creditors accounts statements against the creditors ageing analysis
  • Ensure all monthly re-occuring creditors'' invoices are accounted for and captured
  • Manage all payments and creditors across the board and ensure accuracy, such capturing in the right period, detect any missing reoccurig invoices, payment due dates, etc
  • Accurately reconcile the open item schedulein the creditor''s sub system for each creditor
  • Ensure resolution and queries pertaining to creditors are dealt with effectively and timeously
  • Ensure resolution and queries pertaining to creditors are dealt with effectively and timeously
  • To compare all quotes and agreed contracts to amounts invoiced.  Identify any variances
  • Notify relevant management of expriy/renewal of contracts
Ad-hoc Duties
  • Filing of all finance documentation
  • Assist with cashbooks and bank recons from time to time
  • Assist with general administration for banking, correspondence, letters etc
  • Be expected to comply with any reasonable request from the Financial Manager to undertake work of a
  • similar level that is not specified in this job description
Operations (FlexiBroker Systems)
 
MONTHY RESPONSIBILITIES
  • Client age analysis print in Excel - client debit note balances and add ageing colums, update if any payments have been received utilising the spreadsheet
  • Flexi payment allocations and journals
  • Annual Borderaux Payments - Sorting and preparation of cover sheets (payment schedules)
  • Prepare binder fees
  • Track commissions
  • Unpaid debit orders, prepare and e mail all unpaid reports
  • Monthy Bordereaux Payments in Advanced -Sorting and Preparation of spreadsheets
  • IVP (Inception Value Product) - Extracts to be done at month-end (List of vehcildes with IVP and premiums to be adjusted on Bordereaux)
  • RSI (Risk Solutions International) - Extracts to be done at Month-End (Bordereaux & client info)
  • OMI (Old Mutual Insurance) Monthly and Annual Bordereaux Summary Excel Format - Uploaded to FTP Site
  • Month-end Process - File Transfers (once a month)
  • Periodic Process (Bordereaux/Riase Monthly Debits/close Period End) - Follow procedures as set out on Flexi
  • Refunds (all branches) - Payment Date 30th
Experience Required

Excel - medium proficiency level

Remuneration
 
R240 - R300K
Compulsory membership of the Group Provident Fund : 50/50% contribution of 5% each plus emplyer funded risk benefits
 
To start as soon as possible
 
Willing to work over December except between Christmas and New Year to support skeleton staff
 
 




 

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