Financial Administrator

SUMMARY:
Assist the admin department and accountant daily with administrative tasks i.e. creditors, reconciliations & assist sales dept. with stock controlling duties for a productive and streamlined sales admin department.

POSITION INFO:

Key performance areas:

Daily

• Reconcile bank account.
• Sending out unknown debtors to all frontline staff and managers.
• Follow up on ALL unknown allocations.
• Request and follow up on outstanding remittances (Creditors, Innovations, LRSA, etc.)
• Filing of bank reconciliations and bank statements
• Process of payments on CDK (Same day or previous day)
• File payments in payment reference order per batch.
• Print all incoming invoices and get invoices approved and allocated by managers.
• Document entry of all invoices which has been signed off & allocated.
• Follow up on invoices not received back from various departments.
• Prepare EFT’s
• Manage mails and act on email inbox.
• Issue and process sundry orders.

Weekly

• Follow up on outstanding debtors.
• Tidy up AR and AP on accounts
• Compiling and submitting of travel claims to JLRSA
• Follow up on Creditors issues and reconciliations.
• Make sure the Dt/Cr clearing account is clear.
• Ordering of stationary as required after authorisation was received.
• Assist with managing and processing of fines.
• Opening of AR and AP accounts

Monthly  

• Make sure all recurring/monthly invoices are processed.
• Follow up and process debit orders invoices.
• Creditor reconciliations.
• Debtors statement run.
• Reconcile and arrange payments of traffic fines.

Annually  

• Assist auditors.
• Archive previous financial years files.

Min. Requirements

• Senior Certificate Grade 12, preferably with Maths and Accounting as subjects
• Tertiary certificate/diploma in Administration/Finance would be advantageous
• Computer Literacy, Excel skills vital
• Must be fully bilingual in English and Afrikaans

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