SUMMARY:
Financial Admin/Exec Assistant
POSITION INFO:
Exec Assistant to CEO of well established company
Provide comprehensive administrative and strategic support ensuring
seamless coordination of business operations. This role requires exceptional
organizational skills, attention to detail, and the ability to manage confidential
information with integrity.
Key Responsibilities
Executive Support & Coordination:
Prepare and organize financial documents for meetings and presentations.
Manage CEO’s calendar, schedule meetings, and coordinate travel
arrangements with precision and confidentiality.
Provide high-level administrative support to the Executive Committee.
Financial Administration
Effective oversight and reconciliation of client accounts when required.
Support the finance team with basic bookkeeping tasks to ensure accuracy
and completeness
Administrative Support
Efficient management of travel, accommodation, and expense filing for the
CEO.
Professional formatting and preparation of documents, presentations, and
correspondence.
Maintenance of organized filing systems for easy retrieval of information.
Communication & Documentation
Maintain accurate records and documentation for Special Projects as
directed by the CEO.
Ensure confidentiality and integrity of sensitive business information.
Facilitate smooth communication between the CEO, operations, finance
team, and other stakeholders.
Data Management & Reporting
Compile and prepare financial reports, spreadsheets, and presentations.
Ensure timely submission of monthly, quarterly, and annual reports.
Maintain confidentiality and accuracy of sensitive financial data.
Prepare and assist in compiling financial and administrative reports on time.
Develop, update, and manage databases for sales, marketing, and financial
information.
Provide accurate intelligence and insights to support decision-making across
all aspects of the business.
Strategic Support
Assist in monitoring and analysing business performance metrics.
Contribute to the development of systems and processes that improve
efficiency.
Support the CEO and Senior Management in achieving organizational goals.
Project & Task Management
Support finance-related projects and initiatives.
Track progress and ensure timely completion of assigned tasks.
Maintain organized filing systems for financial records.
Qualifications & Experience Required
Bachelor’s degree in Business Administration, Finance, or related field
Relevant certification in Executive Assistance or Office Administration advantage.
Minimum 5 years experience as an Executive Assistant or in a similar high-level administrative role.
Proven experience supporting C-suite executives, preferably in a fast-paced
corporate environment.
Strong background in financial administration and familiarity with basic
bookkeeping principles.
Demonstrated ability to manage complex calendars, travel arrangements, and
confidential information.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and financial
reporting tools.
Experience with database management and reporting systems.
Strong understanding of business performance metrics and data analysis.
