Financial Accountant - Long Maternity Contract

SUMMARY:
Financial Accountant - Long Maternity Contract

POSITION INFO:

The purpose of this role is to manage the full creditors function, to assist the warehouse manager with coordinating stock takes and ensure that stock variances have been investigated, manage stock transfers, internal usage, adjustments and purchase orders and to assist the Financial Manager and Director and perform the role of financial accountant.

Duties include:

Creditors – 33%

• Capture Creditor invoices daily and ensure all are accurate and correct
• Reconcile creditor balances with supplier statements monthly
• Ensure all monthly expenses are captured accurately and timeously
• Prepare invoices for payment, ensure necessary discounts are highlighted and that the expense has been approved.
• Ensure all creditors are paid timeously in accordance with the SLA
• Check the Advertising General Ledger daily and ensure that it is accurate
• Reminder to relevant person that all advertising/marketing expenses are submitted with the relevant supporting documentation (Marketing/Brand Manager responsibility to get all necessary paperwork)
• Prepare and send a monthly Advertising Spend report to the Marketing Manager at the end of each month
• Reconcile the credit card statement and investigate any variances monthly
• Capture cashbook payments weekly
• Ensure all supporting documentation is received for donations monthly
• Prepare and send an Accounts Payable report to the Financial Manager weekly with explanations and analysis
• Ensure all supporting documentation for exports (Vat supporting documents for SARS) is stored for auditing purposes monthly
• Capture the petty cash transactions monthly
• Capture and keep track of all travel expenses monthly
• Assist the Financial Manager as and when required
• Ensure all creditor charges (i.e. freight) are invoiced to client / staff for relevant purchases made – signature with sales invoice number as proof on the relevant expense invoice to be paid
• Assist auditors with ad hoc queries at year end

Stock Control – 33%

• Help the warehouse manager coordinate the stock takes and ensure all parties are participating in accordance with policy
• Capture stock adjustments and the internal usage and check the transfers captured and post daily
• Create and send a Stock Adjustment and Internal usage report to the Financial Director at the end of the month
• Manage stock purchase orders and assist with stock receipting
• Assist the Workshop Manager with Giant Parts orders and queries within reason. Workshop Manager’s responsibility to manage their orders.
• Monitor supplier orders and purchase orders to check for any changes and process accordingly, or investigate discrepancies
• Implementation and maintenance of financial stock controls to ensure financial accuracy with regards to adjustments etc
• Create new Sage 300 stock codes/pricelists/manufacturers items when required and remove old stock from the categories when applicable
• Monitor and update all ETA’s on Sage 300
• Create variant codes and filters on Symphony to ensure all products are accounted for
• Check the “coming soon” category regularly to ensure that items with stock are available for purchase
• Monitor and follow up on all once-off item codes and ensure the relevant sales person is processing them accordingly and creating invoices for the relevant client or staff purchases

Financial Accounting – 33%

• Prepare and update the monthly balance sheet reconciliations and ensure all are correct and accurate before the 10th of the next month
• Prepare the VAT recon for submission before the 25th of the month along with supporting documentation as and when required
• Process the monthly general ledger journals before the 10th of the next month
• Create journal entries for all expenses related to advertising and/or donations monthly
• Ensure all expenses are complete and smoothed monthly with necessary accruals if required

The candidate should possess:

• A Degree in accounting
• 5 Years experience in an Accounts position
• Problem solving skills
• Multitasking and critical thinking skills with strong analytical skills
• Computer literacy skills
• A sense of accuracy and attention to detail
• Intermediate to advanced skills in Microsoft applications
• An ability to work as part of a team
• An ability to think logically

NB! This job is now closed. You can apply for other jobs by uploading your CV.