Finance and Payroll Administrator (Pretoria)

Purpose of the role: Assisting the Finance Manager in processing and troubleshooting various accounts and transactions. Duties/Responsibilities: Responsible for the day-to-day tasks in the finance department. CREDITORS Accounts payable processing Complete supplier accounts applications and resolve queries. Enter data and maintain creditor records on Xero. Follow up on outstanding creditor invoices. Accounts payable reconciliations with supplier statements. Supply daily creditor payment schedules to the finance manager. Send creditor proof of payments and remittances. Process staff expense reimbursements. INVESTMENTS/DISINVESTMENTS Prepare daily investment/disinvestment instructions. Load investment/disinvestment payments for the finance manager to authorise. Resolve queries. PAYROLL AND COMMISSIONS Upkeep the Company’s payroll to ensure the Company is compliant with legislation. Gather, and compile payroll figures for employees and external contracting parties. Submit payroll figures to the Finance Manager for checking and authorising. Ensure employees and external contracting parties are paid correctly and on schedule. Gather all payroll and external contracting party-related data for the Company from HR. Maintain complete employee and external contracting records relating to the payroll and commission function. Maintain the electronic systems related to the payroll function. Maintain the UIF and PAYE (PAY AS YOU EARN) payments (DOL and SARS). Collaborate with the Payroll Service provider, ensuring the leave record is shared for correct payment/deduction-related matters as obtained and shared from HR. Submit (if applicable and in line with the threshold) approved overtime hours worked to the Finance Manager for checking and authorising. Collaborate with the HR Department’s training calendar related to the payroll function. (e.g., training with Payroll Services Provider if/when required). Provide information and answer employee questions about payroll-related matters. Communicate identified training need/s as and when required. Adhere to the company's financial policies and procedures. Perform routine calculations to produce analyses and reports as requested by the finance manager. Collect and enter data for various financial spreadsheets. Assist with audit requirements. Assist finance manager with ad hoc duties. Filing Type of employment: Permanent Three-month probation applies. Company: Everest Wealth Management Department: Finance Position Grade: Junior/Mid-level position Type of Candidate: Reliability: The candidate should be dependable and able to meet deadlines consistently. Adaptability: Finance departments often deal with changing regulations and procedures, so adaptability to new requirements is valuable. Ethical Conduct: Adherence to the company's financial policies and procedures, along with ethical behaviour, is critical to maintain financial integrity. Analytical Thinking: The ability to perform routine calculations, generate financial analyses, and assist with audit requirements is a plus. Team Player: Collaboration with the finance manager and assisting with ad hoc duties demonstrates a willingness to work as part of a team. Organisation: Effective filing and record-keeping are important for maintaining financial documents.

 

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