Finance Coordinator

SUMMARY:
-

POSITION INFO:

Job overview:

Process and manage debtor collection and debtor relationships. Support the efficient handling of all approved sales orders. Provide accounting support functions, as directed. Control expenses by verifying and reconciling invoices, and processing creditor payments. Contribute to the development and implementation of strategies to enhance customer service, increase sales and efficiency and the overall profitability of the business.

Responsibilities:

• Reports to Finance Manager and acts under direction from the Finance Manager and Financial Director. All tasks must be completed in accordance with the Finance Department policies, procedures and deadlines. All other decisions must be in accordance with the company’s policies and procedures, and those of their customers and suppliers

• Process and manage debtor collections and relationships:
  • Invoice all customer deliveries
  • Review credit limits and control breaches
  • Complete credit reference checks and bank code reports on all new credit applications
  • Daily processing of receipts and control of overdue accounts
  • Attend to all queries regarding outstanding invoices
  • Preparation of pack for legal hand over of long overdue accounts with guidance of Financial Manager/Financial Director
  • Update account receivable records

• Process and manage payments:
  • Process credits note requests
  • Reconcile the manual deliveries and invoice
  • Verify the FEC rates before invoicing
  • Finalise Ageing Report
  • Complete the monthly statements and verification of all invoices to statement and submit to customers
  • Supply copies of invoices and proof of delivery when required

• Support the efficient handling of all approved sales orders:
  • Obtain cost-per-order (CPO) from CRM for sales order (SO) processing
  • Allocate supplier CPO
  • Obtain updated CPO where variances exist to SO
  • Allocate the correct Forward Exchange Contract (FEC) rates
  • Process Sales Orders (SO)
  • Process SO to Order Confirmation (OC)

• Provide accounting support functions for our client as directed – cashbook reconciliation, general ledger, statutory returns and administration:
  • Process current accounts for the company
  • Statutory returns and audits
  • Monthly reconciliations of all accounts to subledgers, clearing of control accounts, process month-end journals
  • Process monthly EMP201 and VAT201
  • Filing of financial documentation and correspondence

• Control expenses by verifying and reconciling invoices and processing creditor payments:
  • Verify all invoices against stock received by the stores
  • Load invoices on the ERP
  • Complete the age analysis, stock in transit, accruals (year-end)
  • Reconcile invoices to supplier statements
  • Investigate discrepancies between invoices and statements
  • Load and verify FEC contacts utilised for offshore payments. Follow up and get contracts re-issued if expired
  • Load payments on the banking system and forward to the bank
  • Review status of released payments to creditors
  • Address pending payments with the bank
  • Draw bank statement to confirm payments
  • Investigate any non-payments
  • Complete manual payment for the company’s foreign creditors
  • Review status of released foreign payments and address potential non-payment/delays with the bank
  • Check bank statement to confirm payment

• Contribute to the development and implementation of strategies to enhance customer service, increase sales and efficiency and the overall profitability of the business:
  • Identify efficiencies and cost savings in work processes
  • Responsive to all business contacts
  • Participate in business improvement initiatives and projects

Qualifications and Experience required:

• Relevant finance or accounting qualification/certification supported by quantifiable experience in a similar role
• Must have experience in Debtors and Collection
• Exposure to creditors would be advantageous
• Familiar with processing and reconciliation
• Strong numerical skills
• Thorough understanding of accounting principles
• Demonstrated commercial acumen
• Meticulous and highly organised
• Good written and spoken skills in English
• High degree of confidentiality and professionalism
• Intermediate skills in MS Office and a recognised accounting system (ideally Great Plains)
• Must have own reliable transport

Person Specification:

• Meticulous, highly organised and possesses a high degree of confidentiality
• Able to complete tasks accurately, systematically and within rigid timelines
• Possess confidence and authority to obtain information and follow a task to completion
• Calm and methodical; and applies logic and commercial reason to decision making
• Able to manage competing priorities to commercial effect
• Strong communication and interpersonal skills
• Forward thinking with a high degree of initiative; and focused on results
• Able to analyze complex situations and formulate structured action plans
• Able to work independently and accepts responsibility for own actions and the achievement of intended outcomes
• Self-motivated, displays resilience and persistence.
• Effective in a team-based environment and in support of team objectives
• Communicates information effectively in a friendly and supportive manner
• Available to work on a full-time flexible basis

Â

NB! This job is now closed. You can apply for other jobs by uploading your CV.