Finance Clerk - Montague Gardens, Cape Town - 3 to 6 Month Contract

SUMMARY:
Calling all IMMEDIATELY AVAILABLE Finance / Purchase Order Clerks in Cape town.

POSITION INFO:

Generate Syspro POs accurately, based on authorised PO request forms, RTOs and quotes.

Attention to detail is required for accurate GL selection and amount processing.

GRN expenses or packaging (stock receipt). Accurate GL analysis selection based off the PO request form, invoice and confirmation with the approver.

Capture supplier invoices on Syspro and Papertrail daily, and report on outstanding invoices by following up with the Rialto buyers.

Ensure invoices are approved by heads of department before payment, and report on outstanding approvals to the Creditors Clerks.

Submit invoices to Assistant Accountant for travel and other prepayment balance sheet recons.

Ensure that a complete invoice document pack is saved onto Papertrail (PO, GRN, authorisation and invoice).

Correspond with suppliers and resolve all outstanding queries timeously.

Action sample sheet and inventory sheet adjustments (Write offs, transfers), and save email request and journal to Papertrail.

Weekly & Monthly

Be a backup for the following two points: confirm monthly stock take dates with warehouse supervisors or managers, and other ad hoc stock take management

Cut off for warehouses, when required

Maintain open PO refreshable, monitor GRNs and ensure invoices are matched, and report weekly on invocom scorecard. POs should be updated or cancelled upon confirmation with the buyer. POs should also be cancelled if the invoice has been straight-posted

Submit list of invoices not processed to local creditor’s clerks for Flash preparation and the final accruals schedule

Accurate filing of all documentation, and archiving of old records and upkeep of archive storage container (Refers to remaining physical documents)

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