Finance Assistant

SUMMARY:
We are seeking a detail-oriented Finance Assistant to support the Financial Director with day-to-day financial operations. The role offers broad exposure across accounts payable and receivable, reconciliations, reporting, payroll support, and audit preparation. This is an excellent opportunity for a motivated finance professional who thrives in a structured, deadline-driven environment. A competitive salary is offered for a candidate who brings strong accuracy, integrity, and a proactive work ethic.

POSITION INFO:
Key Responsibilities:
Financial Administration & Record-Keeping

• Maintain accurate accounting records in line with company policies
• Capture and process journals, invoices, and payments
• Maintain general ledger integrity and supporting schedules
• Ensure proper filing and document control (physical and electronic)

• Process supplier invoices and reconcile statements
• Prepare payment schedules
• Assist with debtor invoicing, receipt allocations, and follow-ups
• Resolve basic supplier and customer account queries
• Monitor cash inflows and outflows and report variances

• Perform daily and weekly bank and cash reconciliations
• Monitor bank balances and assist with cash flow tracking
• Prepare payment and banking documentation

• Assist with monthly management accounts
• Compile reconciliations, schedules, and variance analyses
• Prepare basic financial reports
• Assist with budget preparation and tracking

• Assist with payroll administration
• Maintain payroll records and supporting documentation
• Assist with statutory submissions (PAYE, UIF, SDL, VAT)
• Ensure compliance with tax and labour legislation

• Prepare audit files and supporting documentation
• Assist with internal and external audit queries
• Ensure adherence to financial controls and procedures
• Report control weaknesses or irregularities

• Provide administrative and analytical support
• Assist with ad-hoc financial analysis and projects
• Prepare reports, schedules, and presentations
• Liaise with other departments when required

• Support the maintenance and improvement of finance systems
• Ensure accurate use of accounting software
• Assist with system or process implementations
• Contribute to efficiency improvements

• Perform finance-related duties as delegated
• Support the finance team during peak periods
• Maintain strict confidentiality

• Diploma or Degree in Finance, Accounting, or related field
• Relevant bookkeeping or accounting qualification
• Studying towards CIMA, ACCA, SAIPA (advantageous)

• 2–3 years’ experience in a finance or accounting role
• Exposure to general ledger, AP/AR, and reconciliations
• Experience supporting senior finance management is advantageous

• Working knowledge of accounting software (Sage, Pastel, Xero, SAP, or similar)
• Strong Microsoft Excel skills
• Proficiency in Word and Outlook

• Basic accounting principles
• Understanding of VAT, PAYE, UIF (advantageous)
• Awareness of internal controls and compliance

• High attention to detail and accuracy
• Strong organisational and time-management skills
• Ability to meet deadlines under pressure
• Good numerical and analytical ability
• Strong communication skills

• High integrity and confidentiality
• Independent and team-oriented
• Proactive, reliable, and eager to learn
• Strong sense of accountability

• Willingness to work extended hours during month-end or audits
• Reliable transport
• South African citizenship or valid work permit