Finance Administrator (Wits CHRU)

Main purpose of the job:

• Responsible for compiling creditors' payments and submitting them to WHC for payment

Location:

• Jose Person TB Hospital - Port Elizabeth - Gqeberha

Key performance areas:

• Ensure that invoice/order complies with WHC SOPs to ensure account processing meets the strict reporting requirements
• Compile a creditors reconciliation on invoices received
• Compile purchase orders via the P2P system and payment requisitions for the invoices received
• Compile all payments via the EPMV system
• Update details on audit trail and creditors reconciliation and file the documents
• Authorize E-Wallet payment, resolve queries, manage reversals and recons
• Asset Verification
• Ensure adherence to the financial requirements by preparing the required files
• Assist with driver’s schedules when required
• Assist with Booking of Venues for meetings and set-up of equipment
• Assist with the coordination of meetings and training
• Assist with Ad hoc administrative duties as assigned by management
• Reconcile and complete monthly debit card recons
• Manage all cash floats both petty cash, patient transport, weekly cash counts, and monthly reconciliations
• Manage the office and medical procurements and a liaison to suppliers
• Manage all the reception and administration processes
• Oversee the repairs and maintenance of the clinical research unit
• Manage and oversee the participant reimbursement procedures and weekly/monthly recons as per company SOPs
• Book, coordinate and confirm travel arrangements (flights, accommodation, and transport)
• Process travel expense claims and re-claims of employees

Required minimum education and training:

• Grade 12 with Accounting as subject

Required minimum work experience:

• 3 years experience as a Finance Administrator and/or Bookkeeper
• Competent in the use of Microsoft office packages (Word, Excel, and Outlook)

Desirable additional education, work experience, and personal abilities:

• Work experience in a donor-funded organization

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 26 August 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

• Our Client, WHC - CHRU, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.
• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.