Finance Administrator

SUMMARY:
Our client is a well-established retailer in the building, construction, and hardware industry. Established in 2007 the company has shown solid growth and expansion with its 7th store having opened recently in 2022.  Our client has vacancies for Finance Administrators at both their Grahamstown and Port Elizabeth stores.

ROLES AND RESPONSIBILITIES:
Reporting to the Store Manager, the role of the Finance Administrator is to:

• File daily reports – banking, creditors, debtors
• File daily cash-up documentation and ensure it is done properly and balances. Cashiers are responsible for any shortfalls in their cash-ups.
• Ensure daily banking is recorded correctly, and always check the bank statement against the daily cash-up.
• Advise manager on any EFTs received for goods awaiting delivery.
• Reconcile deposits received against debtor’s accounts and ensure they do not exceed the agreed credit limit.
• Ensure all credit applications first get sent through to the accountant for approval.
• Ensure that the filing system is maintained, up-to-date and accurate.
• Staff files need to be kept up to date with all relevant documentation e.g., leave, warnings.
• Ensure that all policies and procedures are in place and filed and that all staff are in possession of the policies and procedures relevant to their position.
• Collect fuel slips from drivers and always check accuracy of fuel slips.
• Collate supplier slips and statements and ensure monthly creditors reconciliation is done correctly at the end of each month.
• DC creditors reconciliation needs to be done weekly, to ensure it is always amended and kept up to date.
• Ensure GRVs are filed correctly awaiting receipt of supplier statement.
• Ensure the GRV process results in accurate capturing of stock received and supplier invoices are attached to GRV’s.
• Claims raised on suppliers needs to be filled in correctly and filed properly, ensure all correct documentation is recorded with the claim e.g., proof of upliftment.
• All DC Supplier claims need to be loaded onto the gateway weekly.
• Ensure that store consumables e.g., stationery, toilet paper, and cleaning detergents are monitored and controlled.
• Cooperate with staff in other departments and offer help when required.
• Management instructions are respected and carried out.
• Please make sure that your workstation is always clean and neat.
• Lastly, but most importantly, ensure that all customers receive good customer service. Treat them as a GUEST.

• 5-10  years’ experience preferably gained in the building/ hardware retail environment.
• Experience liaising and communicating with clients.
• Customer-oriented experience.
• A tertiary qualification is advantageous 

• MS Office (Excel, Word, PPT).
• Communicating effectively (both written and verbal).
• Problem-solving mindset and approach.
• Able to manage themselves, have excellent time management abilities and remain task output-orientated.
• Resilience and adaptability.
• Good planning and organising skills.
• Ability to work collaboratively.

• Matric essential.
• Bilingualism is an advantage.
• A valid South African driver’s license is essential, own a vehicle (is preferable).
• South African Citizen with a clean and clear criminal history. 

• Must possess an ownership mentality and a willingness to take responsibility for tasks through to completion.
• Attention to detail, goal orientated and a willingness to learn and be hands-on.
• Highly organised, good at multi-tasking and able to deal with people at all levels.

• Earliest commencement date: 01 November 2022
• Performance reviews are conducted bi-annually, and increases are annual.

JOB DESCRIPTION:

NB! This job is now closed. You can apply for other jobs by uploading your CV.