Finance Administration Officer

The successful candidate must fulfill the following minimum requirements: 

Work Output Description
Responsible for administering all supplier account processing, reconciliation and payments to the prescribed standards.

Duties and Responsibilities
Processing of supplier invoices
Ensure data accuracy and timeliness when processing supplier documents.
 
Supplier account reconciliation
Prepare supplier reconciliations on a monthly basis to ensure completeness and integrity of payment batches and liability
Resolution of long outstanding reconciliation items
 
General administration and query resolution
Ensure the smooth operation of the Account Payments department.
Ensure effective administrative systems for account payments.
Speedy and effective respond to all queries or problems regarding account payments submitted by internal and external suppliers.
Keep a log of queries and escalate long outstanding queries to the correct channels
Ensure that all records are easily accessible and effectively filed.
Meet the required Group reporting deadlines applicable to the accounts payable department
Maintains vendor files in alphabetical order.
 
Payment preparation and execution
Ensure 3-way matching of the Purchase order, Good/ service receipt and invoice before payments are made to the supplier
Preparation and provision of accurate Account Payments report to the Group.
Ensure that Account Payment systems match the requirements of users and the Group.
Prepares all remittance information to be mailed to suppliers
Maximize on discounts offered by suppliers
 
Teamwork and team participation
Effective two-way communications with team members.
Participate and contribute to providing documentation and reports required by internal, external, and other authorised stakeholders.
Work cooperatively with the accounts payable team, and for the business, to meet operational and team objectives.
 
Qualifications and experience required
Grade 12
Certificate in Finance
Studying towards a diploma in Finance
At least 3 years experience as a whole function accounts payable officer
Must have working experience and knowledge of SAP and MS Office