SUMMARY:
FINANCIAL ASSISTANT – MACASSAR, CAPE TOWN
Our client is looking for a Financial Assistant to join their team in Macassar, Cape Town.
The successful candidate will be responsible for a variety of financial administration, creditor, fleet, staff and general administrative functions.
POSITION INFO:
KEY RESPONSIBILITIES
ð° Creditors
- Reconcile purchase orders with supplier invoices
- Process supplier invoices, returns and debits
- Check invoices for accuracy
- Ensure invoices are ready for payment before due dates
- Liaise with suppliers regarding outstanding invoices and credit notes
- Prepare creditor payment schedules
- Prepare and send supplier remittances
- Maintain accurate creditor and invoice filing
ð Vehicles & Fleet
- Reconcile petrol slips with statements
- Monitor kilometre and odometer readings
- Assist with vehicle registration and licensing renewals
- Manage fleet cards and vehicle logs
- Report any irregularities
ð³ Business & Garage Cards
- Process monthly garage and credit card transactions
- Maintain the garage card register
- Ensure garage cards are securely managed
- Maintain controls over company vehicle and garage card usage
ð Fixed Assets
- Maintain the fixed asset register
- Identify and record assets
- Monitor and record movement of assets
ð¥ Staff & Employee Administration
- Assist with recruitment administration, including advertising and CV shortlisting
- Contact candidates and arrange interviews
- Reconcile overtime with monthly timesheets
- Prepare monthly tracker reports
- Prepare deductions for private calls, traffic fines and loans
- Ensure overtime and deduction information is submitted by the required deadline
ðµ Petty Cash & General Administration
- Administer, balance and secure petty cash
- Ensure legitimate petty cash expenses are claimed
- Assist with insurance administration
- Manage protective clothing for staff members
- Follow up on customer credit applications
- Assist with external audits
- Assist with B-BBEE administration and preparation of verification documentation
REQUIREMENTS
â Previous experience in a financial/administrative role
â Strong attention to detail and accuracy
â Good organisational and time-management skills
â Ability to work independently and meet deadlines
â Good communication and interpersonal skills
â Experience with creditors and financial administration will be advantageous
