Export and Shipping Documentation Manager

Recruiter:

On Line Personnel

Job Ref:

Export and Shipping ..

Date posted:

Wednesday, January 5, 2022

Location:

PortElizabeth, South Africa

Salary:

R12 000 to R22 000 per month commensurate with experience and qualification

SUMMARY:
Export and Shipping Documentation Manager

JOB DESCRIPTION:

Job Position: Export and Shipping Documentation Manager

Ref: 3874

Location: Port Elizabeth

Salary: R12 000 to R22 000 per month commensurate with experience and qualification

Email your updated CV to

Qualifications / Requirements:

• Extensive computer and Excel experience – will be tested

• Attention to detail and accuracy

• Previous experience in shipping and freight forwarding - – focusing on documentation

• Excellent sense of prioritising, planning and organising

• Deadline driven

• Ability to work in pressurized environment and being resilient

• Be able to deal with repetition and cope under stress / volumes

• Willing to work long hours (in season)

• Willing to work overtime

• Own transport essential (own vehicle)

Key Performance Areas:

• To manage clients documentation and adhere to specific consignee’s requirements

• Ensure documentation is delivered. To complete full set of docs within 7 days of vessel sailing

• Short transit shipments to be completed

• Find solutions where regular errors occur

• Avoid additional unnecessary amendment charges

• Respond to queries immediately

• Manage shipping consignee’s and special documentation requirements

• Keep client and shipping consignee requirements as well as actual shipments up to date

• Obtain documents from clients / loading points:

- Check import permits and that requirements are met

- Client invoice/value

• Check vessels ETD’s:

- Check deadlines – especially on short transit times

- Compare the client invoice and packing list to the shipping consignee setup

- Prepare as much as possible on the file with the information provided on the loading instruction from the client

- Liaise with Booking Manager to ensure all necessary permits and documentation are received prior to loading

• Sample documentation:

- Where required, send sample docs to consignee’s for approval

- Sample docs should be double checked before sending to clients

• Export certificates:

- Submit within 2 working days from receipt

• Templates:

- Submit within 3 working days from receipt

- Clients to be provided with a list of outstanding documentation and freight invoices at least twice a week

- Written communication to be sent to clients, advising them on any additional costs that will be for their account

• Follow up on files daily:

- Freight invoices due from lines

- Freight payments due from clients

- Payments from company

- Cargo dues / entries

- Copies of original BOL’s

- Courier original documentation

- Vessel ETA’s and container collections

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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